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Office administrator [h1.location_city]

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Office administrator • lynn ma

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Office Administrator

Office Administrator

Hercules CapitalBoston, MA, United States
[job_card.full_time]
This position assists in the management of our Boston office and assists the Chief Operating Officer and Office Managers with office and facilities-based activities. Maintain a well-stocked and orde...[show_more][last_updated.last_updated_variable_hours]
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Office Administrator / Executive Assistant

Office Administrator / Executive Assistant

apiphaniBoston, MA, US
[job_card.full_time]
Office Administrator / Executive Assistant.Apiphani is a technology-enabled managed services company dedicated to redefining what it means to support mission-critical enterprise workloads.We're a sma...[show_more][last_updated.last_updated_30]
Automotive Office Administrator

Automotive Office Administrator

Herb Chambers toyotaLynnfield, MA
[job_card.full_time]
Herb Chambers Cadillac of Lynnfield currently has an immediate opening for an experienced Automotive Office Administrator to bring the team to new levels of success in a fast-paced environment.Assi...[show_more][last_updated.last_updated_30]
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Student Life Office Administrator / Project Assistant

Student Life Office Administrator / Project Assistant

Berklee College of MusicBoston, MA, US
[job_card.full_time]
Student Employment Requirements.In order to participate in Berklee Student Employment, a student must fulfill the following requirements : . Current student at Berklee College of Music or Boston Conse...[show_more][last_updated.last_updated_variable_days]
Accounting and Office Administrator

Accounting and Office Administrator

Beacon HillBoston, Massachusetts
[job_card.full_time]
The ideal candidate will have strong communication and organizational skills, an ability to manage multiple projects simultaneously, and knowledge of Sage CRE is highly preferred.Join this growing ...[show_more][last_updated.last_updated_30]
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Office Administrator

Office Administrator

Russian School of MathematicsWinchester, MA, United States
[job_card.part_time]
RSM's unique approach develops critical thinking and has built excellence in math since 1997.Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ra...[show_more][last_updated.last_updated_variable_hours]
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Executive Office Administrator (Experienced or Senior)

Executive Office Administrator (Experienced or Senior)

BoeingEverett, Massachusetts, USA
[job_card.full_time] +1
Executive Office Administrator (Experienced or Senior).The Boeing Company is currently seeking an.Executive Office Administrator. Experienced or Senior) to support the BCA Engineering executives in....[show_more][last_updated.last_updated_1_day]
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Program Administrator - Office of the Vice Provost for Education

Program Administrator - Office of the Vice Provost for Education

Tufts UniversitySomerville, MA, United States
[job_card.part_time] +1
The mission of the Office of the Vice Provost for Education (OVPE) is to enhance student academic success and institutional impact through the development of an educational vision grounded in colla...[show_more][last_updated.last_updated_variable_days]
FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office

FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office

Boston UniversityBoston, MA, United States
[job_card.full_time]
FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office.FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office. Boston University Medical Campus > .The salary of the fi...[show_more][last_updated.last_updated_variable_days]
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Office Administrator

Office Administrator

Yell-O-Glow CorpChelsea, MA, US
[job_card.full_time]
We are seeking a detail-oriented and reliable Office Administrator to support daily administrative operations and ensure our office runs efficiently. This role involves direct interaction with clien...[show_more][last_updated.last_updated_30]
Welcome Office Administrator

Welcome Office Administrator

Professional Staffing GroupBoston, MA
[job_card.full_time]
Opportunities for personal and professional growth.Greet and welcome visitors in a professional and friendly manner.Answer and direct phone calls to appropriate individuals.Maintain reception area ...[show_more][last_updated.last_updated_30]
Office Services Administrator

Office Services Administrator

McKinsey & CompanyBoston
[job_card.full_time]
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.In return for your drive,...[show_more][last_updated.last_updated_variable_days]
Automotive Office Administrator

Automotive Office Administrator

The Herb Chambers CompaniesLynnfield, MA
[job_card.full_time]
Herb Chambers Cadillac of Lynnfield currently has an immediate opening for an experienced Automotive Office Administrator to bring the team to new levels of success in a fast-paced environment.Assi...[show_more][last_updated.last_updated_30]
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Clinical Office Administrator & Scheduling Specialist

Clinical Office Administrator & Scheduling Specialist

Massachusetts Eye and EarBoston, MA, United States
[job_card.full_time]
A healthcare facility in Boston is seeking an Administrative Assistant to perform both administrative and clinical functions. The ideal candidate will have a high school diploma and 2-3 years of off...[show_more][last_updated.last_updated_variable_hours]
Research Administrator, Office of Sponsored Research

Research Administrator, Office of Sponsored Research

Broad InstituteCambridge, MA
[job_card.full_time]
Are you interested in being considered for roles within our Research Administrator community? Join our Research Administrator Talent Community Today! Joining our Talent Community lets our Recruiter...[show_more][last_updated.last_updated_30]
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Office Administrator

Office Administrator

HERCULES CAPITAL INCBoston, MA, US
[job_card.full_time]
This position assists in the management of our Boston office and assists the Chief Operating Officer and Office Managers with office and facilities-based activities. Maintain a well-stocked and orde...[show_more][last_updated.last_updated_variable_days]
Office Administrator - Security Team

Office Administrator - Security Team

Morse IncBoston, MA, United States
[job_card.full_time]
MORSE Corp, an employee?owned small business with locations in Cambridge, MA, Arlington, VA, and Seattle, WA, seeks an Office Administrator to support our Security Team. The position is based in our...[show_more][last_updated.last_updated_variable_days]
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Administrator, Office of Violence Prevention

Administrator, Office of Violence Prevention

Boston Public Health CommissionBoston, MA, US
[job_card.full_time]
Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention.Responsible for the delivery of annual program budgets, which includes both external grants and city app...[show_more][last_updated.last_updated_1_day]
University Office Administrator

University Office Administrator

ProPivotalBoston, MA
[job_card.full_time]
University Office Administrator.This is an exciting opportunity to work directly with theDean of the School of Nursing in a well-respected academic environment. Located in the Fenway area of Boston,...[show_more][last_updated.last_updated_30]
Office Administrator

Office Administrator

Hercules CapitalBoston, MA, United States
[job_card.variable_hours_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Type

Full-time

Description

This position assists in the management of our Boston office and assists the Chief Operating Officer and Office Managers with office and facilities-based activities.

Essential Responsibilities

  • Maintain a well-stocked and orderly office environment (kitchens, copy rooms, etc.)
  • Maintain office supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations, as needed
  • Place orders, identify office needs by taking a regular inventory of kitchen, special requests, usage, etc.
  • Manage conference room calendar by facilitating the scheduling of meetings and / or conference calls - in collaboration with bookings made through Robin application
  • Provide screening, fielding, and prioritizing of inbound communication via telephone, mail, and email
  • Process incoming and outgoing mail - handle all interactions with FedEx, USPS, UPS, etc.
  • Support administrative staff in the planning and execution of office events, volunteering events, other employee engagement events for the Boston office
  • Handle general office duties and special projects as needed (legal, HR, accounting support)
  • Manage office team lunch orders for the Boston office
  • Assist in onboarding new hires
  • Interface with building management to handle repairs, visitor registration, new employee set up

Requirements

  • 1-3 years experience in professional office environment
  • High sense of urgency.
  • Ability to successfully manage competing priorities and work independently on a wide range of issues and projects, while delivering quality work.
  • Strong interpersonal / communication skills with a high degree of professionalism.
  • Collaborate cross-functionally across the organization with executives and team members
  • Ability to research information, solve problems independently, and coordinate projects.
  • Continuous learner and is open to feedback.
  • Work self-sufficiently as an ambitious self-starter.
  • High proficiency in electronic communications and Microsoft Word, Outlook, and Excel.
  • Be flexible to work quickly and accurately; exude positivity
  • Build rapport and trust in a collaborative, transparent work environment.