Office assistant [h1.location_city]

Applications are accepted exclusively through the City of Ventura Career Site :

Submissions through other websites or methods will not be accepted.

Applications and supplemental questions will be accepted until Monday January 26 2026 at 11 : 59 p.m.

Pay & Benefits

$74478.15 - $90510.16 Annually DOQ

Benefits

Medical Insurance options include HMO PPO

City Paid Dental and Vision Insurance

Life Insurance

Vacation & Holiday Compensation

Deferred Compensation

CalPERS Retirement

Tuition Reimbursement & Bilingual Pay

About the Opportunity

The City of Ventura is seeking a Legal Litigation Assistant to join the City Attorneys Office to provide complex and confidential legal administrative support.

The Legal Litigation Assistant works closely with attorneys and court personnel to support complex legal matters that directly impact the City and community. This is an excellent opportunity for an administrative professional with legal experience who thrives in a fast-paced environment and understands the importance of accuracy confidentiality and deadlines.

This position is designated as confidential and at will subject to discharge without cause and without the right of appeal.

What Youll Do

In this role you will perform a variety of complex and confidential legal administrative duties including :

Assisting attorneys in all phases of litigation including discovery trial preparation and court filings

Preparing formatting proofreading and finalizing legal documents pleadings discovery and correspondence

Filing legal documents with appropriate courts and arranging for service as required

Opening closing and maintaining case files in the legal matter management system

Managing litigation calendars deadlines hearings depositions mediations and medical examinations

Coordinating with courts court staff outside counsel and other agencies to obtain information and schedule matters

Maintaining master litigation calendars and tracking criminal civil and transactional matters

Transcribing confidential material and composing correspondence independently or from oral instructions

Maintaining office reference materials and manuals

Preparing purchase orders requisitions and tracking litigation-related expenses using Workday software

Serving as a receptionist for the City Attorneys Office and managing phone inquiries as needed

The Ideal Candidate Preferred Qualifications

This position offers an excellent opportunity for a professional who excels in a support role. The ideal candidate will :

Have experience providing administrative legal support in a public entity law office with a strong background in civil litigation

Demonstrate knowledge of legal terminology documents procedures court rules and filing deadlines

Have experience with court e-filing systems and an understanding of jurisdiction-specific filing requirements

Possess experience working with or supporting matters involving the California Government Claims Act or similar statutory frameworks is highly desirable

Be highly skilled in preparing formatting proofreading and managing complex legal documents

Effectively manage multiple deadlines calendars and competing priorities in a high-volume litigation setting

Demonstrate the ability to quickly learn assigned responsibilities

Exercise sound judgment and maintain strict confidentiality at all times

Communicate professionally and effectively with attorneys court staff City personnel and the public

Work independently with minimal supervision while also working as a member of a team

Be proficient with technology and case management systems

Minimum Qualifications Required

A combination of education training and experience equivalent to completion of high school keyboarding sufficient to perform the duties of the job at least four years of progressively responsible administrative support experience including three years of legal administrative experience.

Experience in civil litigation and / or with a public agency is desired.

License : Possession of or ability to obtain and maintain a valid California Class C drivers license is required.

How to Apply

Submit an online City job application and supplemental questionnaire by the filing deadline.

It is important that your city job application show all the relevant education training and experience you possess. Resumes CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.

After you apply all future correspondence from the city will be via E-Mail. Please check your messages regularly and keep your contact information up to date using your on-line application.

Selection Process

All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified based on experience training and education as submitted will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.

Those candidates whose qualifications most closely match the requirements of the position will be invited to a qualifying panel interview process. Candidates will be notified of specifics after the examination process has been completed. Initial panel interviews may be conducted in-person or via video teleconference. Candidates will be notified of specifics at the appropriate time.

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

THE SCHEDULE

The timeline dates are subject to change. Candidates will be notified as necessary.

Monday January 26 2026 at 11 : 59 p.m . Application Deadline. Applications and supplemental questionnaires must be submitted by this date to be considered for the position.

Week of January 26 2026 - Candidates will be notified by email of their status by this date.

Week of February 2 2026 - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process .

Week of February 9 2026 Candidates will be notified of the outcome of the interview by this date.

Additional Information

For additional information on the duties and responsibilities of the position refer to the job descriptions located on the Citys Career Page at City of Ventura Jobs or by viewing here Legal Litigation Assistant .

To learn more about the Citys hiring process visit the City of Ventura Hiring Process page.

Questions Contact the Recruitment Team at :

or .

In compliance with the Americans with Disabilities Act (ADA) if you need an accommodation in a selection process please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is : 501 Poli Street Room 210 Ventura CA 93001 e-mail :

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race color ethnicity religion national origin age sex sexual orientation gender identity gender expression marital status ancestry physical disability mental disability medical condition genetic information military and veteran status or any other status protected under federal state and / or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Required Experience :

Junior IC

Key Skills

Clerical,Aerospace Engineering,Catering,Computer Software,Factory

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 74478 - 90510