Office assistant serp_jobs.h1.location_city

Office Assistant

The Office Assistant position provides a wide range of clerical and administrative support to the City Librarian and Public Library Division in a fast-paced, customer-service oriented environment with high-volume workload and time-sensitive deadlines.

Duties and Responsibilities :

• Maintains staff and division calendars, including heavy meeting and travel coordination; handles meeting logistics and setup
• Prepares and routes contracts and purchase orders; codes and processes incoming invoices and statements for payment; tracks budget expenditures; maintains accurate tracking reports
• Coordinates the submissions of monthly updates from staff and drafts the division memorandum
• Assists with facility reservations and service requests
• Types, proofreads, edits, and distributes a variety of documents, forms, reports, letters, and general correspondence with discretion, attention to detail, and accuracy
• Generates and oversees a variety of reports, spreadsheets, and databases using multiple computer applications and software
• Performs all records management functions for the division, including creating and maintaining files, tracking records, preparing files for annual destruction, and partnering with the City Clerk's Office to fulfill public records requests
• Assists candidates for interviews and facilitates exams, when applicable
• Performs other duties as assigned

Education and Experience :

Knowledge and Abilities :

Additional Information :

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following : written exam, technical knowledge assessment, writing skill assessment, and / or oral interviews that may be conducted in person and / or via video conferencing. If you require special accommodations to participate in the application / selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

The City of Santa Clarita is an Equal Opportunity Employer.