filters_job_card.part_time Office clerk h1.location_city
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Office clerk • san diego ca
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Are you an experienced administrative professional looking to take your career to the next level?.This role offers competitive pay, excellent benefits, and a collaborative work environment where yo...[show_more][last_updated.last_updated_30]
Provide navy client with mail and document management support.Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room.Receives, reads and presorts incom...[show_more][last_updated.last_updated_30]
Simple IRA with employer match.As our part time Mailroom Clerk, you will be managing and preparing outgoing mail and packages, scanning information and documents as needed, and ensuring all mail is...[show_more][last_updated.last_updated_30]
The Office Service Support Specialists is responsible for ensuring the safety and well-being of personnel and guests at the VEBA Resource Center.The Office Service Support Specialists is tasked wit...[show_more][last_updated.last_updated_variable_days]
Scope of Job PowerFlex, an EDF power solutions company, is a leading national provider of intelligent onsite energy solutions that support cost-effective and low-carbon electrification and transpor...[show_more][last_updated.last_updated_variable_days]
Overview Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.New York, London, San Francisco, L...[show_more][last_updated.last_updated_30]
The Ideal Candidate: Be highly motivated; possess excellent communication skills and works well under pressure while maintaining a positive attitude.Be dependable, organized and can work with very ...[show_more][last_updated.last_updated_30]
Create an outstanding customer experience through exceptional service.Establish and maintain a safe and clean environment that encourages our customers to return.Assist the department manager in re...[show_more][last_updated.last_updated_variable_days]
We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles! We offer a competitive hourly rate based on experience, a job environment th...[show_more][last_updated.last_updated_30]
At Compass, our mission is to help everyone find their place in the world.Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real...[show_more][last_updated.last_updated_variable_days]
HR function by keeping personnel records up to date, arranging interviews and so on.[show_more][last_updated.last_updated_30]
Perched on its own 15-acre peninsula,.This Coronado hotel offers views of the shimmering bay waters and the San Diego skyline.Welcome to Coronado's Secluded Water Escape.Founded in 1960, Loews Hote...[show_more][last_updated.last_updated_variable_days]
National Powersport Auctions (NPA) is the world's largest powersport auction and remarketing company specializing in: Motorcycles, ATVs, Side X Sides, Utility Vehicles, Personal Watercraft, Snowmob...[show_more][last_updated.last_updated_variable_hours]
Create an outstanding customer experience through exceptional service.Establish and maintain a safe and clean environment that encourages our customers to return.Assist the department manager in re...[show_more][last_updated.last_updated_variable_days]
Haven Design and Build is a dynamic, fast-growing construction and design firm specializing in high-quality residential projects.We are seeking a motivated, detail-oriented Office Coordinator to su...[show_more][last_updated.last_updated_30]
We are seeking a professional and skilled.In this role, you will receive emergency and non-emergency calls and make quick decisions to ensure the proper action is taken.Communicate with customers a...[show_more][last_updated.last_updated_30]
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.Your responsibilities will include scheduling meetings, p...[show_more][last_updated.last_updated_variable_days]
Operations Manager - Spectrum Dental San Diego.Lead Our Amazing Team & Grow Your Career!.Join Spectrum Dental's high-performance team as our .We're looking for a dental industry pro who loves patie...[show_more][last_updated.last_updated_30]
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Office Administrator
Patenaude & Felix, APCSan Diego, CA, USA[job_card.30_days_ago]
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Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued.
Who We Are
Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success.
What We Offer
- Health, dental, vision, and life insurance
- 401(k) plan with company match
- Paid time off and company holidays
- Opportunities for career growth within a well-established multi-state firm
- Collaborative and engaging team environment
Your Role: Key Responsibilities
- Coordinate contract review and approval processes, maintaining status reports
- Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
- Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
- Process invoices, track legal spend, and assist with billing matters for outside counsel
- Prepare presentations, reports, and dashboards summarizing departmental activities
- Assist with compliance, audit, and risk management initiatives
- Maintain discretion in handling sensitive legal and business information
- Provide mentoring or guidance to junior administrative staff
- Monitor leases, licenses, and onboarding/offboarding of attorneys
- Coordinate ordering, inventory, and distribution of office and breakroom supplies
- Maintain office cleanliness, organization, and common areas
- Liaise with vendors, service providers, and building management
- Maintain office equipment and coordinate repairs or maintenance
- Assist with event planning, meetings, and office functions
Qualification
- Education: Paralegal Certification, Legal Studies, or related field
- Experience: 4 to 6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm
- Skills:
- Strong understanding of legal terminology, documents, and corporate processes
- Exceptional written and verbal communication skills
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with contract management systems, e-billing platforms, or legal document management software
- Excellent organizational skills and attention to detail
- Ability to prioritize multiple projects and meet tight deadlines
- High level of discretion, professionalism, and sound judgment
Schedule
Full-time | Onsite | Monday–Friday
Ready to Join Our Legal Team?
We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application.
We look forward to meeting you!