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Office coordinator • cleveland oh

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Office Manager

Office Manager

Phoenix Group Home, LLCCleveland, OH, US
[job_card.full_time]
Oversee the day-to-day administrative functions of the clinic, including scheduling, record-keeping, and data.Coordinate and manage appointments for patients, therapists, and other healthcare provi...[show_more][last_updated.last_updated_variable_days]
Office Coordinator

Office Coordinator

Kelly ServicesCleveland, OH, US
[job_card.full_time]
Receptionist / Office Coordinator — Higher Education & Senior Leadership Support.Are you a polished, proactive professional with a passion for supporting senior-level executives in a fast-paced,...[show_more][last_updated.last_updated_variable_days]
Office Clerk

Office Clerk

Hustle Notice BizCleveland, OH, United States
[job_card.full_time]
We are seeking a detail-oriented and proactive Office Clerk to join our dynamic team.The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment by perfo...[show_more][last_updated.last_updated_variable_days]
Office Manager

Office Manager

Agentis LongevityCleveland, OH, US
[job_card.full_time]
We’re Mantality Health, an Agentis Longevity Practice.We are here to transform longevity care as a trusted clinical partner for you. Midwest delivering exceptional clinical care to our patient...[show_more][last_updated.last_updated_30]
  • [promoted]
Office Coordinator At Signature Care Home Health

Office Coordinator At Signature Care Home Health

SignatureCare Home HealthSouth Euclid, OH, US
[job_card.full_time] +1
URGENTLY HIRING • • • • • THIS IS NOT A PCA / HHA / DSP POSITION • • • •.MUST HAVE 2 YEARS OF OFFICE HIRING AND ADMINISTRATIVE EXPERIENCE TO BE CONSIDERED • •. SignatureCare Home Health's mission is to provid...[show_more][last_updated.last_updated_30]
  • [promoted]
Office Manager

Office Manager

VirtualVocationsCleveland, Ohio, United States
[job_card.full_time]
A company is looking for an Office Manager to join their team in Melbourne.Key Responsibilities Coordinate general maintenance and restocking of office supplies Manage warehouse, inventory, equi...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Office Receptionist

Office Receptionist

Marketing Consultancy LabCleveland, OH, US
[job_card.full_time]
We are looking for a dedicated and friendly Office Receptionist to join our team.As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming env...[show_more][last_updated.last_updated_30]
  • [promoted]
Office Administrator

Office Administrator

Cleveland Steel ToolCleveland, OH, United States
[job_card.full_time]
The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH.We have been in business for 117 years and serve the structural steel, construction, truck...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Office Coordinator

Office Coordinator

Ohio StaffingCleveland, OH, US
[job_card.full_time]
Receptionist / Office Coordinator Higher Education & Senior Leadership Support.Are you a polished, proactive professional with a passion for supporting senior-level executives in a fast-paced, acade...[show_more][last_updated.last_updated_1_day]
  • [promoted]
Office Coordinator

Office Coordinator

KellyCleveland, OH, US
[job_card.full_time]
We're seeking a proactive and reliable Office Coordinator to join the Office of the Provost at a university in University Circle. If you thrive in dynamic environments and enjoy supporting senior le...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Office Support Coordinator

Office Support Coordinator

Keller Executive SearchCleveland, OH, US
[job_card.full_time]
This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...[show_more][last_updated.last_updated_30]
  • [promoted]
Referral & Appointment Coordinator - Sleep Medicine Office

Referral & Appointment Coordinator - Sleep Medicine Office

Summa Health SystemCleveland, OH, United States
[job_card.full_time]
Days / Monday - Friday Schedule / Benefits Eligible.Summa Health System is recognized as one of the regions top employers by a number of third party organizations, including NorthCoast 99.Exception...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Office Administrator

Office Administrator

Area TempsCleveland, OH, US
[job_card.full_time]
Join Our Team as an Office Administrator!.Are you a dynamic, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy wearing many hats and making a real impact every day?...[show_more][last_updated.last_updated_30]
  • [promoted]
Office Manager

Office Manager

LHH USCleveland, OH, US
[job_card.full_time]
You'll be the go-to partner for leadership-owning facilities, vendors, schedules, and.Manage reception, supplies, meeting rooms, security / badging, and vendor contracts.Coordinate executive cale...[show_more][last_updated.last_updated_variable_days]
Office Manager

Office Manager

Hope Home Healthcare, LLCBedford, OH, US
[job_card.full_time]
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, p...[show_more][last_updated.last_updated_variable_days]
Office Assistant

Office Assistant

FastSignsCleveland, OH, US
[job_card.part_time]
Visual Communications / Office Assistant.This is a part-time position with flexible hours and work days.Under general direction, the Visual Communications Assistant assists the Center Manager / Franc...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Office Support Professional

Office Support Professional

CintasCleveland, OH, US
[job_card.full_time]
Cintas is seeking an Office Support Professional to support numerous office functions.Responsibilities include accounts receivable, accounts payable, data entry, receptionist, faxing, filing, photo...[show_more][last_updated.last_updated_30]
  • [promoted]
MGR, OFFICE

MGR, OFFICE

Morrison HealthcareCleveland, OH, US
[job_card.full_time]
Morrison's hospital kitchens, restaurants, and cafés feature socially responsible practices and exceptional guest experiences. The company's comprehensive Mindful Choices® wellnes...[show_more][last_updated.last_updated_variable_days]
Office Assistant

Office Assistant

Alphabe Insight IncCleveland, OH, United States
[job_card.full_time]
Based in Cleveland, OH, our team combines creative strategy, data-driven insights, and a deep understanding of market dynamics to support businesses in reaching their full potential.We believe in e...[show_more][last_updated.last_updated_variable_days]
Office Manager

Office Manager

Phoenix Group Home, LLCCleveland, OH, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Office Manager

Job Description

RESPONSIBILITIES

Administrative Management :

  • Oversee the day-to-day administrative functions of the clinic, including scheduling, record-keeping, and data

management.

  • Coordinate and manage appointments for patients, therapists, and other healthcare providers.
  • Maintain accurate and confidential patient records, ensuring compliance with all relevant legal and regulatory

    • requirements.

  • Implement and maintain efficient office procedures to optimize workflow and productivity.
  • Work with Regional Leadership to identify and develop operational improvements .
  • Oversee designated Client Tracking Logs

    • Staff Support :

  • Provide support to clinic staff, fostering a positive and collaborative work environment.
  • Under the direction of Operations and Regional leadership, facilitate staff training, as appropriate, and

    • development opportunities to ensure continuous improvement and professionalism.

  • Assist in the recruitment and onboarding process for new employees.
  • As directed and identified by Regional Leadership, assist in monitoring and evaluating performance of staff on an

    • ongoing basis in accordance with applicable performance standards and in compliance with PA TH Behavioral

    Health policies.

    Financial Management :

  • Monitor and manage the clinic's budget, including support to the Billing team with handling invoices, billing

    • corrections, and insurance claims processing.

    o Audit billing, insurance, verifications, and client accounts in Carelogic

    Patient Support :

  • Greet and assist patients, making them feel comfortable and supported during their visit.
  • Address patient inquiries, schedule appointments, and ensure an efficient check-in and check-out process.
  • Handle patient complaints and concerns, ensuring timely resolution and a high level of customer service.

    • Compliance and Regulation :

  • Ensure compliance with relevant healthcare laws, regulations, and industry standards.
  • Stay updated on changes in healthcare regulations and implement necessary adjustments to clinic policies and

    • procedures.

    Inventory and Supplies Management :

  • Maintain an organized inventory of office and medical supplies, ordering new stock as needed.
  • Ensure the clinic's environment is clean, tidy, and conducive to the well-being of patients and

    • staff.

    IT and Technology :

  • Collaborate with IT support to maintain and troubleshoot office equipment, software, and

    • computer systems.

    Business Development :

  • Partnership Development :

    • 1. Build and maintain relationships with various stakeholders, including healthcare professionals,

    community organizations, schools, and potential referral sources.

    2. Collaborate with these stakeholders to create partnerships that enhance the clinic's visibility

    and reputation in the community.

  • Outreach and Community Engagement :

    • 1. Organize and participate in outreach events, workshops, and presentations to educate the

    community about mental health and the services provided by the clinic.

    2. Engage with community members, organizations, and potential clients to build trust and foster a

    positive reputation for the clinic.

  • Performance Tracking and Reporting :

    • 1. Monitor and analyze the effectiveness of business development strategies and marketing

    initiatives, providing regular reports and recommendations to management.

    2. Work closely with the clinical team and management to align business development efforts with

    the clinic's mission and objectives.

    3. Oversee Referral Partner relationships : Monitor weekly contact with referral partners and ensure

    Office Coordinators are doing their due diligence

  • Assume other projects or responsibilities as assigned by Regional Leadership.

    • QUALIFICATIONS : Education :

  • Preferred : Bachelor's degree in Healthcare Administration, Business Management, or a related

    • field.

  • Required : High school diploma with experience as noted below.

    • Certification :

  • Must hold active CPR certification

    • Experience / Skills :

  • Proven experience in office management, preferably in a healthcare or mental health setting.
  • Strong understanding of healthcare regulations, compliance, and patient confidentiality.
  • Excellent organizational and time management skills, with the ability to multitask effectively.
  • Compassionate and empathetic approach when dealing with patients and staff.
  • Proficiency in using office software (e.g., Microsoft Office Suite) and knowledge of electronic

    • medical record (EMR) systems.

  • Outstanding communication and interpersonal abilities.
  • Demonstrated leadership skills and the ability to work collaboratively with a diverse team.

    • Physical Effort :

  • Requires working under stressful conditions or with interruptions.
  • Requires sitting, viewing computer monitors and keyboarding.
  • Must be able to lift 25 pounds

    • Background :

  • Must pass all federal and state background checks. Educational and work history will be

    • confirmed in compliance with company policies. Required to pass all pre-employment testing.