Office coordinator Jobs in Hollywood, FL

Insurance & Compliance Coordinator (Part-Time In Office)

Florida Hot Tub & Sauna (also known as The Sauna & Steam Center) is seeking a Part-Time Insurance & Compliance Coordinator to manage all insurance, bonding, and compliance activities related to our construction contracts and subcontractors. This role ensures our company remains fully compliant with insurance requirements from major general contractors (such as Suffolk, Related, Moss, and others), oversees OCIP/CCIP administration, manages subcontractor insurance records, and supports the accounting team by preventing contract and payment delays. You will work in-office only, three days per week, and provide daily activity reports summarizing progress, open items, and next steps.

Key Responsibilities:

• Review incoming contracts from general contractors or developers for insurance, bonding, and indemnification requirements.
• Compare requirements with current company insurance policies and coordinate with brokers to resolve discrepancies.
• Prepare and submit insurance certificates, endorsements, and documentation required for contract execution.
• Track and maintain compliance with Owner Controlled or Contractor Controlled Insurance Programs (OCIP/CCIP).
• Submit project payroll data and reports to OCIP/CCIP administrators accurately and on time.
• Communicate with project managers and accounting to ensure proper reporting alignment.
• Collect, review, and track subcontractor certificates of insurance and endorsements.
• Verify coverage levels, expiration dates, and compliance with contract requirements.
• Maintain up-to-date insurance records for all subcontractors.
• Follow up to obtain renewals prior to expiration.
• Assist in the preparation and submission of performance and payment bonds.
• Coordinate with the company's surety and bonding agents to ensure all bond documentation is current.
• Coordinate with insurance brokers and carriers to obtain competitive quotes, especially for auto, liability, and umbrella coverage.
• Monitor all insurance policy renewals and provide advance notice to management of upcoming deadlines or cost changes.
• Support claim documentation or loss-control initiatives as needed.
• Maintain organized digital and physical records of all certificates, endorsements, policies, and bond documents.
• Prepare daily activity reports summarizing tasks completed, pending items, correspondence sent/received, and upcoming deadlines.
• Provide periodic summary reports for management review (weekly/monthly as directed).
• Serve as the main point of contact with insurance brokers, general contractor compliance departments, and OCIP administrators.
• Work closely with accounting, operations, and project management teams to prevent delays caused by missing or incorrect insurance documentation.
• Identify opportunities to streamline compliance processes and improve efficiency.

Qualifications:

• Minimum 3 years of experience in insurance coordination, compliance administration, or risk management (construction industry preferred).
• Working knowledge of construction contract insurance clauses, OCIP/CCIP programs, and bonding requirements.
• Strong organizational skills and attention to detail with the ability to manage multiple deadlines.
• Proficient in Microsoft Office (especially Excel, Word, and Outlook).
• Excellent written and verbal communication skills for corresponding with GCs, brokers, and internal teams.
• Reliable, proactive, and able to work independently while reporting daily progress.

Work Schedule & Compensation:

• In-Office Only (Hollywood, FL Headquarters)
• 3 Days per Week (Part-Time)
• Hourly Pay: $18 $23 per hour (based on experience).
• Potential to expand to full-time as company needs grow.

Performance Expectations:

• Zero lapses in required insurance or bonding documentation.
• Timely contract compliance responses to GCs and OCIP/CCIP administrators.
• Accurate and consistent daily reporting of all insurance and compliance activities.
• Improved turnaround time for contract execution and payment processing.