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Office coordinator Jobs in Mesa, AZ

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Office coordinator • mesa az

Last updated: 1 day ago

Office Operations Coordinator

Advanced G.P.R CorporationScottsdale, AZ, us
Full-time

The Office Coordinator is responsible for supporting daily field operations, project scheduling, client communication, and administrative coordination for Advanced GPR’s Ground Penetrating Radar, u... Show more

Dental Front Office w/ Treatment Coordinator Experience

Cactus Point Dental LlcChandler, AZ, US
$20.00 hourly
Full-time

Join our dynamic team at Cactus Point Dental LLC as a Dental Front Office professional with Treatment Coordinator experience! We are looking for a motivated individual to help us deliver exceptiona... Show more

Assistant Office Manager / Office Assistant

Great Hearts AcademiesGilbert, Arizona
Full-time
Quick Apply

Great Hearts Academies is a nonprofit network of charter schools dedicated to improving education by developing excelling public prep schools.Great Hearts’ academies are substantially outperf... Show more

Office Administrator

Stella Maris Montessori LLCTempe, AZ
$16.00 hourly
Part-time

Stella Maris Montessori is a growing Catholic Montessori school seeking a joyful, organized, and mission minded Office Administrator to join our team.This part-time position is ideal for someone wh... Show more

Front Office Coordinator (Part-Time)

Digital Air StrikeScottsdale, Arizona, United States
Part-time

Join DAS Technology, a pioneering SaaS company transforming consumer engagement through digital technology.As the creator of the automotive industry's first next-level Consumer Data Experience Plat... Show more

DENTAL OFFICE MANAGER

Chandler Dental HomeChandler, AZ, US
Full-time

Job Posting: Dental Office Manager.Chandler Dental Home, a private dental practice located in Chandler, Arizona, is excited to announce an opening for a full-time Dental Office Manager.This integra... Show more

Business Office Coordinator

United Surgical Partners International Inc (USPI)Chandler, AZ, US
Full-time

Welcome to Orthopedic Surgical Suites of Arizona.Orthopedic Surgical Suites of Arizona.ASC environment committed to producing the highest quality work and experience for patients and their families... Show more

Dental Office Manager

Platinum Dental ServicesChandler, AZ, United States
Full-time

Platinum Dental Services is a leading dental service organization dedicated to providing exceptional patient care and maintaining a positive, supportive work environment.Are you a highly motivated ... Show more

Front Office & Sales Coordinator - Marriott Hotel

Pyramid Global HospitalityChandler, AZ, United States
Full-time

Front Office & Sales Coordinator - Marriott Full Service Hotel Chandler.The Front Office & Sales Coordinator is responsible for delivering exceptional guest service while providing administrative a... Show more

Office Manager

Equity LifeStyle PropertiesMesa, AZ, United States
Full-time

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!.ELS is hiring for the position of Office Manager in Mesa... Show more

Dental Front Office

Mitchell DentalScottsdale, AZ, US
$18.00 hourly
Full-time

Mitchell Dental, a renowned dental practice known for delivering outstanding oral care, is excited to announce a career opportunity for a dedicated and skilled individual to join our team as a Dent... Show more

Business Office Coordinator

USPIChandler, AZ, United States
Full-time

Orthopedic Surgical Suites of Arizona is hiring a Business Office Coordinator!.Job Summary: The Business Office Coordinator (BOC) manages the day to day operations of the business office.The BOC is... Show more

Patient Care Coordinator/Medical Assistant, Front Office - Scottsdale Pima Office

InsperityScottsdale, AZ, United States
Full-time

Patient Care Coordinator/Medical Assistant, Front Office - Scottsdale Pima Office.Arizona Kidney Disease and Hypertension Center (AKDHC) is one of the nation's largest groups of physicians speciali... Show more

Office Manager

True Spec GolfScottsdale, AZ, United States
$50,000.00 yearly
Full-time

Employment Status: Full-Time, Exempt.Office Location: Scottsdale, AZ.True Spec Golf, the global leader in custom club fitting and club building is looking to add a People Experience Manager to its ... Show more

Receptionist/Office Clerical

Durfee Law GroupMesa, AZ, US
Full-time

A busy and growing law firm is looking for a receptionist/legal assistant to join our team of high performing professionals.You are an individual who has initiative, will own a process from beginni... Show more

Front Office Administrator

Arizona Biltmore DentistryGilbert, AZ, US
Full-time

As a  Front office Administrator are you in an environment where you can provide the best care possible and be rewarded for it OR, is something missing?.Our Front office Administrators are val... Show more

Office Coordinator

Serenity Mental Health CentersScottsdale, AZ, US
$13.00 hourly
Full-time
Quick Apply

Days per Week | 13-Hour Shifts .We’re looking for a Office Coordinator to join our team and support front desk operations at our office.In this role, you’ll be th... Show more

Office Manager

Panoramic HealthTempe, AZ, United States
Full-time

Office Manager oversees the day-to-day operations of the office(s) under the supervision of the regional director, operations.The Office Manager leads training for new front office employees.Perfor... Show more

Coordinator

Arizona State UniversityTempe, AZ, United States
Part-time

Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.Under general supervisio... Show more

Branch Office Examiner

OsaicScottsdale, AZ, United States
$65,000.00 yearly
Full-time

REMOTE Compliance Risk Opportunity in Financial Services.Location(s): Open to Qualified Remote Applicants in the United States.Salary: $65,000 $75,000 per year + annual bonus.Actual compensation o... Show more

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Office Operations Coordinator

Office Operations Coordinator

Advanced G.P.R CorporationScottsdale, AZ, us
4 days ago
Job type
  • Full-time
Job description

The Office Coordinator is responsible for supporting daily field operations, project scheduling, client communication, and administrative coordination for Advanced GPR’s Ground Penetrating Radar, utility locating, concrete scanning, concrete coring, and specialty construction services.

This position serves as a key point of communication between field technicians, the Office Manager, clients, vendors, and project contacts to help ensure jobs are scheduled accurately, information is documented properly, and projects are completed safely, efficiently, and on time.

The ideal candidate will be dependable, organized, detail-oriented, comfortable working in a fast-paced construction office environment, and able to communicate clearly with both office staff and field crews. This role requires strong follow-through, the ability to manage changing priorities, and comfort using Apple devices, Google Workspace, and construction-related systems.



Operations Management

  • Help coordinate daily field schedules and technician assignments.
  • Monitor project progress and communicate updates to clients and management.
  • Ensure crews have the necessary equipment, materials, and project information.
  • Assist with project planning and resource allocation.
  • Support management emergency and after-hours service requests as needed.

Project Management

  • Support projects from initial client request through project completion.
  • Review scopes of work, contracts, and project requirements.
  • Track project milestones, deliverables, and deadlines.
  • Help coordinate with subcontractors, vendors, and clients.
  • Assist with change orders and project documentation.

Client Relations

  • Maintain professional communication with clients.
  • Address project concerns and service requests.
  • Provide project status updates and follow-up communication.
  • Support business development and client retention efforts.
  • Support team with scheduling client lunch & learn meetings.

Administrative Support

  • Maintain project records within Zoho CRM and company systems.
  • Review reports, work orders, and field documentation.
  • Support proposal preparation and estimating activities.
  • Assist with equipment tracking and fleet coordination.

Skills

  • Project Coordination
  • Scheduling
  • Client Communication
  • Problem Solving
  • Team Leadership
  • Time Management
  • Contract Administration
  • Construction Operations
  • CRM Management
  • Report Review and Documentation
  • Apple device management
  • JAMF software
  • Certificate of Insurance COI



Requirements

    • Strong organizational and communication skills.
    • Ability to manage multiple projects simultaneously.
    • Experience working with CRM and scheduling software.
    • Proficient with Google Workspace, Apple devices, and cloud-based software.
    • Valid driver's license with acceptable driving record.
    • Ability to work independently and make sound decisions in a fast-paced environment.


Benefits

Advanced GPR does not currently offer medical, dental, or vision benefits. However, we do offer competitive pay, steady work, paid training, opportunities for growth, and a 401(k) retirement plan after one year of employment for eligible employees.

Additional benefits include hands-on experience in a specialized construction field, exposure to advanced technology and equipment, and the opportunity to grow with a company that values reliability, professionalism, and long-term team members.