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Office Coordinator

Reporting to the Director of Wellness and Student Support, the Office Coordinator is responsible for providing administrative support for the professional staff in the Office of Wellness and Student Support. The Office Coordinator oversees event reservations, travel arrangements, supply procurement, and inventory management for the unit and serves as the initial point of contact for students, patients, or guests. The Office Coordinator should have a deep appreciation for a collaborative care model, partnering with all areas of the SHC, and be committed to advancing the divisional priorities of commitment to quality, communicating a sense of home, designing with everyone in mind, and cultivating a working relationship with Our Lady of the Lake Health.

Job Responsibilities :

• Administrative Support - 45% Provides administrative support to professional staff; schedules meetings; prepares minutes; composes memoranda and other correspondence; serves as primary purchaser; maintains expense records; and assists with travel coordination. Serves as the initial point of contact for students and guests; ensures front desk coverage during hours of operation; answers phones; schedules patient appointments; manages provider calendars and internal referrals to maximize patient access; distributes relevant communication to patients, providers, and staff; and coordinates requests for programs, wellness materials, and other services.
• Program Support - 25% Coordinates reservations, TigerLink profiles, and other administrative needs for event and program planning; manages content updates to unit web pages; and assists with the implementation of the online educational course requirement. Coordinates campus blood drives, managing requests and logistics and communicating with approved donor agencies.
• Quality Control - 15% Supports accreditation and quality improvement efforts and collaborates to implement improvements that maximize student access and enhance administrative functions; prepares data reports related to service utilization, student needs assessments and program evaluation; updates and organizes current manuals and paper and electronic files; and maintains inventory of educational material and supplies.
• Student Support - 10% Trains and supervises student employees that work the front desk; verifies work times and attendance; ensures efficiency and accuracy of work performed; delegates tasks based on workload; recruits and hires new student employees, and performs student performance evaluations in consultation with appropriate professional staff.
• Other Duties as Assigned - 5% Performs other duties as assigned by the Director, and Executive Director. This includes but is not limited to efforts that support broad division / institution efforts including engaging in in-service opportunities for the division, and other special projects.

Minimum Qualifications :

Preferred Qualifications :

Additional Requirements :

Due to the nature of the position and / or position responsibilities, this position shall be subject to drug / alcohol testing in accordance with University Policy Statement 67.

This position will require a physical evaluation based on the physical demands required.

In accordance with University Policy Statement 18, this position is considered essential and may be required to report or stay on campus in the event of an emergency or closure.

May be required to work occasional nights and weekends.

Special Instructions :

Requested application materials include a letter of interest or cover letter; resume or curriculum vitae; and the names, telephone numbers, and e-mail addresses of at least three professional references. For questions or concerns regarding the status of your application or salary ranges, please contact Mitzi Trentacoste at 225-578-5719.

Additional Position Information :

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y / N) :

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information :

For questions or concerns related to updating your application with attachments (e.g., resumes, RS : 17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.