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Office Manager

Office Manager

University of MiamiMiami, FL, US
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The Department of Physical Therapy is currently seeking a full time Office Manager to work in North Miami, FL at UHealth SoLe Mia Medical Center. The Office Manager manages a variety of office funct...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Front Office | Front Office Manager

Front Office | Front Office Manager

Fontainebleau Miami BeachMiami Beach, FL, US
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IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART.A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vis...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Clerk

Office Clerk

Hustle Notice BizMiami, FL, US
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We are seeking a meticulous and motivated Office Clerk to join our dynamic team.As an Office Clerk, you will play a vital role in our organization's day-to-day operations, ensuring that all clerica...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Office Clerk

Office Clerk

Alphabe Insight IncMiami, Florida, USA
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We are seeking a detail-oriented.This role supports daily business functions and contributes to efficient team operations. Perform basic clerical and administrative duties including filing and data ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Office Assistant

Office Assistant

Connexion Systems and Engineering, Inc.Miami, FL, US
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Office Assistant (PERM) Location : Miami, FL Salary : about $52K Hours : 8 : 30am - 5pmPosition Summary : Responsible for general front desk duties, including answer the telephone, greeting clients and g...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Office Clerk

Office Clerk

Robert HalfMiami, FL, United States
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Description We're seeking an Office Clerk for a growing company in Miami Gardens.This role is perfect for someone organized, dependable, and comfortable handling a variety of administrative and c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Manager

Office Manager

VCA Animal HospitalsMiami, FL, US
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Under policy direction from the Hospital Manager or Field Manager with support of and input from Medical Director, the Office Manager performs a wide range of difficult to complex administrative ac...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Clerk

Office Clerk

Florida StaffingMiami, FL, US
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Robert Half is seeking a detail-oriented bilingual office clerk to support daily administrative operations for a busy office in Doral. The ideal candidate is dependable, organized, and comfortable c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Office Coordinator

Office Coordinator

ServproMiami, FL, US
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Office Coordinator Opportunity.SERVPRO of Brickell is hiring an Office Coordinator!.As an Office Coordinator, you would be asked to assist office teammates and all customers by handling office task...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Manager

Office Manager

Florida Property Management Strategies LLCMiami, FL, US
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Florida Property Management Strategies.Full-Time | Monday – Friday.Florida Property Management Strategies is seeking an experienced and highly organized. This individual will serve as a key po...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Manager

Office Manager

HTG Management LLCMiami, FL, US
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Provides general office support with a variety of clerical activities and related tasks.The Office Manager will be responsible for greeting and directing visitors, answering incoming calls, directi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Office cleaner

Office cleaner

PV AND J ENTERPRISES INC DBA Terminal Cleaning Solutionsmiami, FL, US
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We’re looking to hire a hard-working janitor who can maintain the cleanliness and safety of our building.You’ll be responsible for all cleaning duties including vacuuming, mopping, scrubbing restro...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Coordinator

Office Coordinator

SERVPROMiami, FL, US
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Office Coordinator Opportunity.SERVPRO of Brickell is hiring an Office Coordinator! We offer competitive compensation, superior benefits, and opportunities for career progression and professional d...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Office Clerk

Office Clerk

Think Tell JunctionMiami, FL, US
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Join Our Team as a Office Clerk Think Tell Junction.We are seeking a detail-oriented and organized Office Clerk to join our dynamic team. As an Office Clerk, you will play a crucial role in ensuring...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Office Manager

Office Manager

University of MiamiMiami, FL, US
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Office Manager

The Department of Physical Therapy is currently seeking a full time Office Manager to work in North Miami, FL at UHealth SoLe Mia Medical Center. The Office Manager manages a variety of office functions, including but not limited to clerical work, data maintenance, and department operations. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.

Core Job Functions

  • Manages office operations and procedures; prepares payroll; controls correspondence; designs filing systems; reviews and approves supply requisitions; assigns and monitors clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Develops and implements office policies by establishing standards and procedures, measuring results against standards and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; follows up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information and identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees. Evaluates office staff by coaching, counseling, and disciplining employees; plans, monitors, and appraises job results.
  • Achieves financial objectives by assisting with the preparation of the budget, scheduling expenditures, analyzing variances and initiating corrective actions, as necessary.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Core Qualifications

  • High School Diploma or equivalent / relevant experience, certification or license
  • Minimum 5 years of relevant experience required
  • Knowledge, Skills and Abilities :
  • Operational Management : Optimizes day-to-day operations and processes for efficiency and effectiveness.
  • Organizational Development : Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
  • Financial Oversight : Knowledge of financial operations and management.
  • Team Leadership : Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
  • Technical Proficiency : Skilled in using office software, technology, and relevant computer applications.
  • Communication : Strong verbal and written communication skills to convey ideas clearly and persuasively.

    • Departmental Duties

  • Plans and manages office service activities on a daily basis to provide the highest level of customer service to patients.
  • May supervise 1-3 staff and 1-3 part time employees or students.
  • Initiates reports / correspondence, internally
  • Coordinates, analyzes and recommends changes of administrative activities and procedures which may include personnel, budget preparation and record maintenance.
  • Identifies problems and opportunities, prepares status summary for supervisor, and makes recommendations as appropriate.
  • Initiates appropriate follow-up / action when necessary.
  • Ensures that expenditures on all accounts do not exceed budgeted levels for needs beyond established budget, and works with supervisor to identify alternative sources and / or to request funds.
  • Negotiates the purchase of office supplies and equipment and oversees receiving and shipping units for office departments.
  • Coordinates all personnel actions and paperwork for the department.
  • Ensures compliance with University policies regarding searches (affirmative action, dean's office, etc.); maintains appropriate files and documents; handles correspondence.
  • Coordinates meetings, compiles files, and prepares confidential correspondence.
  • Ensures that technical / research personnel are informed of and comply with UM fiscal and personnel policies and procedures.
  • Serves as the departmental liaison with facilities administration and housekeeping to insure that departmental facilities are appropriately maintained.
  • Coordinates special projects and events on ad hoc basis as assigned.
  • Responsible for departmental P-Card purchases.
  • Assists with confidential matters.
  • Perform secretarial and clerical duties including : scheduling / referrals, creating and maintaining patient medical records, billing, photocopying, filing, ordering supplies, maintain work orders for clinical equipment repair.
  • Provides courteous and friendly patient greeting and customer service with every patient entering department, and with every phone call according to UHealth Telephone Etiquette guidelines. Maintain front desk and phone coverage during all hours of operation. Retrieves phone messages off answering machine daily, passing on messages as necessary, in a timely fashion.
  • Recognize importance of the outpatient patient scheduling process and facilitate obtaining all necessary information to get patients placed on the schedule for evaluations and all follow up visits.
  • Prepares new patient records with referral, prescription, consent forms, insurance verification, and complete registration process prior to services being provided.
  • Keep sign in sheet for outpatients.
  • Maintain patient records according to HIPPA and UMH guidelines.
  • Process correspondence requesting patient information, determine if request is within the policies of UHealth / UM / HIPPA and the proper release has been completed and signed.
  • Identify potential problems within the department, accurately reflecting magnitude, and participate with director and department team-mates for timely resolution, and advise of situations necessitating follow-up.
  • Demonstrate an attitude of team-work, problem solving and flexibility. Be open-minded and supportive of new ideas and systems for enhanced department efficiency and functioning, and work in a collaborative manner.
  • Provide staff daily work schedule with updates as necessary.
  • Provides daily patient statistical summary including : therapist, # of modalities per patient, time seeing patients (inpatient and outpatient) and monthly summary within the first two working days of the new month.
  • Process all mail and handle necessary correspondence.
  • Schedule staff meetings as requested by director.
  • Process reimbursements as needed.
  • Other duties as assigned.