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Office Jobs in West Palm Beach, FL

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Office • west palm beach fl

Last updated: 2 days ago

Family Office Manager

MAHLER PRIVATE STAFFINGPalm Beach, FL, US
$175,000.00–$225,000.00 yearly
Full-time

Palm Beach, Florida  $175,000–$225,000 + Benefits.A sophisticated private family office is seeking an experienced Family Office Manager to work closely with its Managing Director in Palm... Show more

Medical Assistant- Pediatric Multispecialty Office

KIDZ Medical ServicesWest Palm Beach, FL, United States
Full-time

Exciting opportunity to join our Pediatric team located on the campus of St.Mary's Medical Center! We are seeking a full time Medical Assistant, Monday-Friday.This position is responsible for provi... Show more

Office Manager Rehabilitation

Hospital for Special SurgeryWest Palm Beach, FL, United States
Full-time

Join Our Team at Hospital for Special Surgery.How you move is why we're here.Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align wi... Show more

Condo Receptionist/Office Assistant

PrideStaffSinger Island, FLORIDA, US
$45,000.00–$51,000.00 yearly
Temporary

PrideStaff is assisting a condo complex on Singer Island in need of.The ideal candidate will be a quick learner who thrives in a fast-paced environment and possesses strong customer service skills.... Show more

Office Coordinator

Hire VelocityWest Palm Beach, FL, United States
$20.00–$25.00 hourly
Full-time
Quick Apply

S Citizenship Required</b></p> <p><b>Location: West Palm Beach, FL<br /> Pay Rate: $20-$25/hr DOE</b></p> <p><i>The Office Coordinator's p... Show more

Office - Administrative Operations Manager

SSA Group, LLCWest Palm Beach, FL, United States
Full-time

Administrative Operations Manager.For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused.We... Show more

Family Office Accountant

Solomon PagePalm Beach, FL, United States
Full-time

Our client, a well-established, multi-generational family office, is seeking an accountant to join its accounting team in Palm Beach.This is a fully onsite position, supporting a sophisticated port... Show more

Family Office Manager

EisnerAmper LLPWest Palm Beach, FL, United States
Full-time

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasone... Show more

Business Office Manager

Life Care Center of Blount CountyWest Palm Beach, FL, United States
Full-time

The Business Office Manager directs the overall administrative, billing, accounting, and payroll functions of the Business Office in accordance with all applicable laws, regulations, and Life Care ... Show more

Office Administrator/Admin Assistant

EURO-ASIAN BLADES INCWest Palm Beach, FL, US
$18.00–$22.00 hourly
Full-time

Join EURO-ASIAN BLADES INC as an Office Administrator, where you'll play a key role in supporting day-to-day operations and keeping the business running smoothly.This position is ideal for someone ... Show more

Escrow Officer (in office)

First AmericanPalm Beach Gardens, FL, United States
$24.42–$32.56 hourly
Full-time

Enable you to provide best in class service and support to your clients by leveraging industry leading technology and the strongest escrow and underwriter partners in the business.We are transformi... Show more

Office Coordinator

FirstService ResidentialPalm Beach Gardens, FL, US
Full-time

This position requires a strong background in office operations, computer skills and customer service, and will provide strong support to the Operations Manager and property management team.The job... Show more

Retail Office Assistant

Our CompanyWest Palm Beach, Florida, United States, 33409
$14.00–$16.00 hourly
Full-time

Starting Salary: $14 – 16 per hour, depending on experience.Medical, Dental, Vision and other benefits available based on # of hours worked.Associate Discounts on Rooms To Go furniture.Join the ROO... Show more

Business Office Coordinator

Aviata at Coral BayWest Palm Beach, FL
Full-time

S Haverhill Rd, West Palm Beach, FL 33415.Business Office Coordinator to support the financial and administrative operations of our center.This role is essential in ensuring accurate billing, resid... Show more

Cleaning Trainer & Office Manager

Merry Maids of Palm Beach County, FLWest Palm Beach, FL, US
$18.00 hourly
Full-time

To oversee the function of the office, providing continuous support to the staff and administration.General duties include training new Team Member Trainees to understand and effectively follow all... Show more

Project Management Office Leader

Kaufman RossinPalm Beach Gardens, FL, United States
Full-time

Project Management Office Leader.Kaufman Rossin is seeking a Project Management Office Leader to join our growing Information Technology team.SAFe-fluent senior program leader establishing and oper... Show more

Oncology Office Manager

Medical Specialists of the Palm BeachesLake Worth Beach, FL, United States
Full-time

Located in Lake Worth, Florida 33461, the Oncology Office Manager is responsible for the overall management and ongoing development of our Oncology clinic.This leadership role ensures the delivery ... Show more

Front Office Manager

Marriott Vacations WorldwideWest Palm Beach, FL, United States
Full-time

Responsible for all front office functions and staff.Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk and Retail/Gift Shop, as applicable.As a departmen... Show more

Multi-Office Leader

H&R BlockPalm Beach, FL, United States
Full-time

The Multi-Office Leader, known internally as an Area Experience Leader, leads a portfolio of 46 retail offices and is responsible for delivering a consistent, high-quality client experience across ... Show more

Business Office Manager

HarborChaseLake Worth, FL, United States
Full-time

Office Management And Compliance Support.Enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, resident files, accounts... Show more

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Family Office Manager

Family Office Manager

MAHLER PRIVATE STAFFINGPalm Beach, FL, US
13 days ago
Salary
$175,000.00–$225,000.00 yearly
Job type
  • Full-time
Job description

Family Office Manager

Palm Beach, Florida $175,000–$225,000 + Benefits

A sophisticated private family office is seeking an experienced Family Office Manager to work closely with its Managing Director in Palm Beach.

This is an operational role for someone who understands how a well-run family office functions and can independently take ownership of projects, administration, vendors, information flow and the many details that support a complex UHNW family. The portfolio includes multiple residences and other luxury assets, including private aviation and yachting.

The ideal candidate is highly capable but low-key, intuitive and flexible. They have excellent judgment, strong financial literacy and the ability to move between a significant family-office project and a highly personal request without missing a beat.

Responsibilities

  • Manage day-to-day family-office operations and administrative workflow.
  • Track projects, priorities and deadlines through completion.
  • Manage mail, scanning, routing and follow-up.
  • Maintain organized digital files and family-office records.
  • Coordinate vendors, outside professionals and internal teams.
  • Handle gifting and special projects with excellent taste and attention to presentation.
  • Liaise with accounting, residential teams, aviation, yacht operations and other stakeholders.
  • Assist with expenses, invoices, budgets and financial documentation.
  • Provide coverage and continuity when the Managing Director travels.
  • Prepare correspondence, presentations, reports and executive materials.
  • Research and execute special projects.
  • Assist with coordination across multiple residences and family assets.
  • Travel occasionally to other family properties.
  • Provide flexibility during family travel and occasional weekend needs.

Qualifications

  • Prior family-office experience is strongly preferred.
  • 7+ years of relevant executive/family-office operations experience.
  • Experience supporting UHNW principals and complex luxury assets.
  • Strong financial literacy.
  • Exceptional organization and follow-through.
  • Strong project-management skills.
  • Excellent judgment and discretion.
  • Polished communication and an understanding of luxury service standards.
  • Proactive, intuitive and comfortable working independently.
  • Flexible, coachable and calm in a fast-moving environment.
  • Strong Microsoft Office and SharePoint skills; ADP experience helpful.
  • Comfortable with both Mac and PC.

Schedule

  • Full-time, Monday–Friday
  • Hybrid schedule with 2–3 days per week in the Palm Beach office.
  • Flexibility for occasional early mornings, evenings or weekends as required.
  • Some travel to other family properties may be required.

Compensation:

  • $175,000 - $225,000, commensurate with experience, excellent benefits and 401(k)

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.