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Office Manager

Urban Sprouts is looking for an Finance Office Manager to supervise, track and evaluate day-to-day financial activities of the business. The Finance Office Manager responsibilities will include maintaining systems for collecting, analyzing, verifying and reporting information on accounting, payroll, and human resources. She / He is also assigned to monitor daily business and advise the management about accounting principles, practices and procedures along the guidelines established by the company and current laws or grant guidelines. This individual will work closely with our financial management team and COO.

Manage and oversee the daily operations of the accounting department including :

• Work with the accountants and their systems in place to maintain and update financial records, including ledgers, receipts, invoices, and payments.
• Process invoices and expense reports, including coding by expense and grant classification in Dext, and ensure proper entry into QuickBooks
• Match credit card receipts to transactions and code appropriately for grant / expense tracking in Dext for QuickBooks entry
• Set up and maintain vendor profiles, including collecting W-9s for year-end tax reporting
• Support 1099 preparation and annual filing
• Resolve vendor payment inquiries and discrepancies
• Reconcile bank deposits to Network for Good and OneCause fundraising reports, including applying appropriate grant classification coding
• Manage petty cash and ensure all disbursements are properly documented and coded
• Maintain data entry and reconcile deposits within the SmartcareOS system
• Assist with federal and state subsidy reporting
• Perform additional accounting and administrative data entry tasks as assigned
• Provide support to the COO and accountants in various tasks and projects.
• Track and manage tuition payments from families.
• Ensure timely collection and accurate recording of tuition fees.
• Communicate with families regarding payment status and address any discrepancies.
• Ensure all financial transactions are recorded accurately and in a timely manner.
• Assist with internal and external audits as needed  (gathering documentation)
• Monitor and manage accounts payable and receivable.
• Process invoices, payments, and expense reports.
• Manage payroll processing and ensure timely payment of salaries and wages.
• Assist in the preparation of budgets and financial forecasts.
• Reports directly to COO

Benefits Coordinator

Office Manager Skills :

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