Officer h1.location_city

Job Purpose

• Manage the administrative operations of the Stamford office, including management of the office reception and general office affairs with a high degree of autonomy
  
  

Key Accountabilities

• Office management: offer the best possible in-office experience to employees
• Proactively ensure smooth office operations and independently coordinate with external vendors (cleaning, maintenance, catering, etc…)
• Cultivate strong relationships with building administration to facilitate effective coordination of initiatives and communication to employees
• Monitor pantry supplies and budget to ensure adequate stocking.
• Plan and execute office events (client breakfasts, office lunches, town halls, seasonal celebrations, etc.) and arrange transportation as needed.
• Uphold and implement office policies related to health, safety, and security.
• Handle receptionist responsibilities, including welcoming visitors and processing mail, invoices, and FedEx deliveries.
• Backup for the office assistant:
• Coordinate meetings and calendars
• Organize travel arrangements – coordinate bookings and produce detailed itineraries for international and national travel
• Prepare expense reports

Your Profile

Education/Qualifications

• Bachelors Degree
• Excellent telephone manner with good communication skills
• Excellent command of Microsoft Office – Outlook, Word, PowerPoint and Excel etc.

Experience

• Prior experience working as an office manager and/or with senior executives is a plus (3-5 years)

Knowledge and Skills

• Candidates should possess excellent organizational skills, with the ability to prioritize different tasks
• Proactive and self-starter, able to take initiative and work with limited supervision
• Keen attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize and multi-task
• Knowledge of SAP Concur for travel booking and expense is a plus

Competencies

• Resilience - the ability to work under pressure to strict deadlines
• The ability to act independently when unsupervised, yet take direction when necessary
• Proactive and helpful attitude – a strong team player

This role supports a hybrid working model, with the expectation that the successful candidate will work at least three days per week in our Stamford office

About AXA

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission: To act for human progress by protecting what matters

Our values: Customer first, Integrity, Courage and One AXA

About the Entity

At AXA IM we are investing with a clear purpose – to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

AXA IM is an Equal Opportunity Employer, and we encourage candidates with disabilities or any other protected characteristic to apply. We are committed to providing reasonable accommodation to qualified applicants and employees with disabilities, when needed, to apply for a position or to perform essential job functions.

What We Offer

We are committed to offer you an environment where you can:

Grow your potential: Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities.

Shape the way you work: Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community: Play a role within a responsible company that actively recognizes and values individual differences in a diverse and inclusive workforce.

Move the world forward: Join a responsible employer that acts in favor of societal and environmental causes as an investor, insurer and company, notably through the AXA Heart in Action association. As part of our commitment to sustainability and environmental responsibility, we will celebrate your arrival by planting a tree.