Operations coordinator h1.location_city

Real Estate Operations & Marketing Coordinator

We're looking for a driven, detail-obsessed Listing & Client Success Coordinator to be the operational backbone of our listing business here in the East Bay. This is a hybrid role — roughly 50% in the field and 50% behind the desk — and it's perfect for someone who loves owning a process from start to finish.

In this role, you'll own the full listing preparation lifecycle — turning walkthrough notes into project plans, coordinating vendors and contractors across multiple properties, running quality control on-site, and keeping clients informed every step of the way. You're the connective tissue between homeowners, vendors, and our team lead, freeing leadership to focus on what they do best: building relationships and closing deals.

Our ideal candidate has a real passion for real estate, thrives on accountability, and brings strong project management instincts to a fast-paced, client-facing environment. Experience in listing coordination or operations is a big plus, and a California real estate license (active or in progress) is even better. If you love building systems, juggling moving parts, and making sure nothing falls through the cracks — we'd love to hear from you. Apply today!

This role offers competitive compensation with room to grow, including performance-based deal bonuses tied to listing success, mileage/gas reimbursement for on-site property visits, and a clear path toward expanded responsibilities as the team scales.

$40,000 - $60,000 yearly

• Project-manage the full listing preparation lifecycle — from signed listing agreement through go-live — including building project plans, setting timelines, tracking budgets, and maintaining spreadsheets and calendars for all active properties
• Serve as the primary point of contact for all vendors and contractors (cleaners, painters, flooring specialists, photographers, stagers, inspectors, handymen) — scheduling, sequencing work, reviewing estimates, and following up persistently to keep projects on track
• Conduct regular on-site property visits (approximately 30-50% of your time) to supervise vendor work, perform quality control walkthroughs, run supply errands, and prepare properties for staging and photography
• Own client communication for listing preparation — providing regular status updates to homeowners, coordinating property access, managing disclosure timelines, and ensuring sellers feel informed and supported throughout the process
• Create and execute marketing deliverables, including property brochures (Canva/InDesign), email campaigns (Flodesk), social media content, and listing presentations — coordinating with copywriters and photographers to meet go-live deadlines
• Maintain Notion as the single source of truth for all property deals, tasks, vendor coordination, and project status — ensuring databases, roadmaps, and templates are always current and accurate
• Deliver structured End-of-Day reports covering completed work, blockers, next steps, and upcoming vendor schedules — proactively flagging delays and risks before they become problems
• Manage MLS listing input, Compass Concierge applications, contractor invoicing, and financial documentation — tracking budgets and ensuring all paperwork is organized and filed correctly

• Either already has or is working towards real estate license
• Previous experience in the real estate industry
• Communicates well, both verbally and written
• Experience in project management, with a knack for creating and maintaining detailed project plans and timelines.
• Ability to coordinate and communicate effectively with vendors and contractors, ensuring timely completion of tasks.
• Proven track record of managing multiple projects simultaneously while maintaining close attention to detail.
• Strong communication skills to keep clients informed and supported throughout the listing preparation process.
• Proficiency in using design tools like Canva or InDesign for creating marketing materials.
• Familiarity with email marketing platforms such as Flodesk for executing campaigns.
• Experience in maintaining organized databases and project management tools like Notion for tracking property deals and tasks accurately and efficiently.

We're The Parker George Team — a close-knit, high-performing real estate team based in the East Bay, CA. We help homeowners and buyers navigate one of the most competitive markets in the country, and we take real pride in doing it well. From the first walkthrough to the final close, we're known for being detail-obsessed, client-focused, and genuinely great at what we do.

Our culture is built on accountability, clear communication, and a shared love of getting things done right. We move fast, support each other, and celebrate the wins — big and small. If you're someone who loves owning their work and wants to grow alongside a team that truly values what you bring, you'll feel right at home here.

We're a growing team — and we invest in the people who help us grow. The right hire will have real opportunities to take on more responsibility and advance within the organization.