Operations coordinator Jobs in Chula Vista, CA

Grow Through Life Counseling is a clinician-led group practice committed to supporting emotional wellness in children, teens, adults, couples, and families across San Diego and Riverside Counties - and now, virtually across California! At Grow Through Life Counseling, you’re not just taking a job - you’re joining a collaborative, growth-focused team that values your work and your well-being.

We were founded in 2012 to provide high-quality mental health support to families in San Diego. From the beginning, our clinicians have shared this vision - dedicated to improving the lives of children, teens, and families.

We strive to make a positive impact on clients' lives and contribute to the community. Apply now to start making a difference in our community!

Why Join Grow Through Life Counseling?

• Clinician-led and family-centered

• Supportive, collaborative culture

• Career advancement and clinical leadership pathways

• Competitive compensation with full-time benefits

Your role as a Recruiting & Operations Coordinator:

You will be primarily responsible for coordinating all hiring strategic initiatives and managing the operations of office maintenance for our 9 offices around San Diego and Riverside Counties.

All the responsibilities we will trust you with:

Recruiting

• Key member of the hiring team and facilitating the day-to-day operations of recruitment to attract skilled and diverse candidates

• Collaborate with the hiring team to manage the recruitment process including creating job descriptions, manage all job postings, screen resumes, schedule/conduct interviews, manage timely communication with applicants, conduct reference checks, and extend offers of employment

• Design and implement data-driven recruiting planning and frameworks to enhance decision-making, efficiency, and the candidate experience

• Utilize expertise in building high-volume hiring pipelines

• Travel to 9 of the practice locations around San Diego and Riverside Counties to facilitate interviews as needed. Collaborate with leadership to maintain and provide great experience for candidates and new hires

• Assist in onboarding new employees (e.g., supplies, desk setup, welcome bags)

• Follows established clinical protocols and procedures at all times

• Represent the practice in a positive and professional manner at all times

• Other duties as assigned

Office Operations

• Oversee general office operations and ensure a clean, functional workspace for all locations

• Maintain office supplies inventory for our 9 locations

• Track and reconcile budgets for office supplies

• Collaborate with clinical leadership to identify and prioritize office-related needs, and serve as the primary liaison with property management, janitorial staff and maintenance personnel to ensure timely resolution of office issues to ensure smooth operations

• Support planning of employee events and retention initiatives, including coordinating office celebrations such as birthdays, work anniversaries, and team-building activities that foster a positive and inclusive workplace culture

• Assist staff in troubleshooting common computer issues or concerns

• Maintain office security by assisting with office access and vendor entry to office spaces

• Collaborate with other departments within the practice to maintain and provide great client care experience for client(s)

You will be required to meet the following:

• Bachelor's degree preferred

• Travel to all 9 office locations throughout San Diego and Riverside Counties using reliable means of transportation

• Understanding of recruitment employment laws

• Demonstrated ability to learn and grasp new concepts, technologies, and procedures quickly

• Ability to thrive in a fast-paced environment and adapt to evolving practice needs

• Demonstrated curiosity and a proactive attitude towards learning and skill development

• Proficiency and knowledge to provide technical support and resolve general IT issues

• Able to work extended hours as needed

• Proficient computer skills in Google Workspace and EHRs

• General knowledge of office skills, use of office equipment (copier, laser printers, fax machine, telephones, computers)

• Must be able to use initiative and independent judgment within established guidelines

• Must possess effective written and oral communication and social skills

• Excellent written and verbal skills. Proven ability to correctly use punctuation and grammar

• Bilingual fluency a plus

• Possess high degree of discretion, integrity, professionalism, and accountability

• Professional image and demeanor

• Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage project deadlines

• Being consistent, punctual, and have reliable attendance

• Having a strong ability to communicate effectively and work well with others in a collaborative, respectful manner

• Minimum physical requirements: able to lift and transport up to 25 pounds

Compensation:

The base hourly rate range for this full-time position is $23 - $27.

As a candidate for this position, your hourly rate and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the Grow Through Life Counseling considers relevant to the hiring decision for this position. In addition to the base pay rate, we believe in providing a very competitive and generous compensation and benefits package for our employees.

Benefits include, but are not limited to:

• Medical, vision & dental insurance

• 401(k) with employer match

• generous paid time off (PTO) and holiday program

• Company-wide sponsored events such as outings and celebrations

• and more!

All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended at any given time.

Grow Through Life Counseling is an Equal Opportunity Employer.