Operations specialist Jobs in San Mateo, CA

Medical Affairs Operations Specialist

Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.

The Medical Affairs Operations (MAO) Specialist will play a critical role in enabling the success of the Medical Affairs organization by supporting core business needs and day-to-day operational processes across functions. These include, but are not limited to, scientific exchange, medical information, publications, medical education, scientific material review, and learning and development. They will do this by demonstrating project management, procurement management, budget management, and contract management expertise. They will interact with general & administrative functions and with other departments across the company.

As a key member of the Medical Affairs team, this role serves as a primary point of contact for home-office operational support and contributes to the execution of cross-functional initiatives led by Medical Affairs, supporting the needs of a growing organization.

Responsibilities:

• Partner with the MAO Lead to plan and execute day-to-day Medical Affairs operations and key initiatives.
• Serve as a liaison between Medical Affairs and external vendors to manage the full contract lifecycle, including initiation, execution, reconciliation, and archiving.
• Maintain and optimize operational systems, including collaborative platforms, shared repositories, trackers, and CRM tools (e.g., Smartsheet, SharePoint, Teams, Box).
• Collaborate with IT to support the rollout, adoption, and ongoing maintenance of technology solutions critical to Medical Affairs.
• Coordinate logistics for Medical Affairs training programs, workshops, onboarding activities, and internal meetings.
• Partner with cross-functional stakeholders to plan and execute internal Medical Affairs conferences and field medical team meetings.
• Provide logistical and operational support for medical congresses, advisory boards, and symposia.
• Manage departmental operational tools, including shared calendars, project trackers, collaboration sites, and meeting coordination systems.
• Schedule key meetings and maintain accurate meeting minutes and documentation.
• Lead or support the development and maintenance of dashboards, presentations, and reporting materials for departmental updates and planning.

Qualifications:

• BA/BS with 5+ years of relevant experience, preferably in Medical Affairs Operations or a related function within the pharmaceutical or biotech industry.
• Working knowledge of Medical Affairs activities, including medical strategy, medical education, publications, medical congresses, investigator-initiated studies, and professional society engagement, is preferred.
• Demonstrated project management experience, including proficiency with MS Office and collaboration tools, and a track record of working effectively with cross-functional teams, vendors, and external partners.
• Ability to proactively identify issues, prioritize tasks, work on multiple projects and address with solutions-oriented approach.
• Strong interpersonal and written communication skills; ability to flex communications (message, style) based on the audience.
• Some travel may be required (<10%).

Pay Range: In the U.S., the hiring pay range for fully qualified candidates is $117,000-$136,500 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com

Please visit our website at:

Cytokinetics is an Equal Opportunity Employer