Remote Physician assistant Jobs in Concord, CA

Administrative Assistant

Hours: Monday-Friday (Potential for full-time),8:00-5:00 PM

Pay Range: $23-25/hr

Location: Benicia, CA

The Administrative Assistant will provide central administrative and financial support, ensuring efficient daily operations and accurate transaction processing. This is a critical role that requires a detail-oriented approach, strong organizational skills. The candidate must be capable of performing core clerical accounting functions to include GL coding, and data entry into QuickBooks and/or Dynamics 365 (D365).

Key Responsibilities

Office Administration & Support

• Answer and direct phone calls, greet visitors, and handle incoming and outgoing correspondence (email, mail, packages).

• Prepare and edit documents, presentations, and spreadsheets using Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.

• Maintain physical and electronic filing systems in an organized and accessible manner.

Financial & Procurement Management (Data Entry, A/P, A/R, P.O.s, and GL Coding)

• Data Entry: Execute high-volume, quick, and accurate data entry related to all financial transactions into QuickBooks and Microsoft Dynamics 365 (D365).

• Procurement: Prepare purchase orders (P.O.s) based on approved requests and process the P.O. cut to vendors.

• Accounts Payable (A/P): Review and process vendor invoices, ensuring all necessary documentation is attached.

  • Meticulously match incoming invoices against corresponding packing slips and purchase orders to verify receipt of goods/services before payment processing.

  • Accurately assign General Ledger (GL) codes to all invoices, expenses, and transactions to ensure costs are correctly classified.

• Process and track employee expense reports, verifying appropriate coding and compliance with company policy.

• Data Entry to include precise employee timesheet/hours worked.

Communication & Confidentiality

• Act as a liaison between team members, departments, and external clients/stakeholders.

• Handle sensitive and confidential financial and personnel information with the utmost discretion and integrity.

Qualifications Required

• 2+ years of proven experience as an Administrative Assistant, with a strong Accounting knowledge and functions.

• Expertise in performing quick and accurate data entry.

• Proficiency required in QuickBooks or Microsoft Dynamics 365 (D365) or a comparable ERP system.

• Highly detail-oriented with a commitment to accuracy and thoroughness in all tasks.

• Demonstrated knowledge and experience with General Ledger (GL) coding and basic accounting principles.

• High school diploma or equivalent.

• Exceptional proficiency with Microsoft Office Suite, especially Excel and Outlook.

Preferred

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field.

Join Us.

PrideStaff Company Overview

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Compensation / Pay Rate (Up to): $23.00 - $25.00