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Associate Planner / Scheduler JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The LES (Lab Equipment Services) Planning & Scheduling team serves as the central hub for achieving planned, predictable performance across our SSF site. As an Associate Planner/Scheduler, you will play a critical role in coordinating the maintenance lifecycle of sophisticated laboratory instrumentation and equipment. Your work directly impacts our ability to maintain GMP compliance, ensure safety standards, and support the scientific research that drives our client's success. This position offers an exciting opportunity to be the vital link between technical teams, customers, and vendors while optimizing maintenance operations in a fast-paced laboratory environment.

What your day-to-day will look like:

• Plan, schedule, and coordinate calibration, maintenance, and repair activities for laboratory instrumentation in accordance with GMP requirements and established work procedures
• Interact directly with scientists, engineers, and production staff to collect instruments requiring service, gather technical specifications, and coordinate work execution by desired due dates
• Process shipping and receiving activities with external calibration vendors, review vendor documentation per established procedures, and manage purchase orders in coordination with procurement
• Identify scheduling efficiencies by coordinating jobs based on location, equipment type, technician availability, and workload capacity while maintaining a 4-6 week planned work backlog
• Verify technician training requirements and coordinate necessary training to ensure qualified execution of scheduled maintenance activities
• Determine parts availability, order necessary components, and estimate labor hours required to complete planned operational activities
• Conduct physical inspections of work locations and meet with customers as necessary to ensure successful work execution and maintain strong stakeholder relationships

Required Qualifications:

• 1-2 years of maintenance technical experience in planning fields or related work experience
• Drivers license
• Solid proficiency in MS Windows and Microsoft Office Suite applications
• Experience with SAP PM (Plant Maintenance) Software or similar enterprise resource planning systems
• Knowledge of GMP (Good Manufacturing Practice) requirements and documentation standards

Preferred Qualifications:

• Familiarity with laboratory instrumentation calibration and maintenance processes
• Understanding of procurement and purchase order management workflows
• Experience coordinating with external vendors and managing vendor relationships

Location: 1 DNA way, South San Francisco, CA

Schedule: 7am to 3:30pm or 8am to 4pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

70,000.00 90,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site South San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay