Program coordinator [h1.location_city]

Position Title

Program Specialist 2

About the University

Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni / ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.

About the Department

Woodring College of Education and the Department of Early Childhood Elementary and Multilingual Education supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position

The Program Specialist 2 is a member of a dynamic team focused on student success and in increasing the number of certified educators in the State of Washington. This position plays a significant role in supporting students (undergrad graduate endorsement-only) once admitted into their program of study. Undergrad students are admitted on an annual basis graduate students are admitted every other year and endorsement-only students are admitted on an ongoing quarterly basis. This position serves as the sole on-site staff member and is responsible for coordinating all student service and faculty support aspects of Woodring College of Educations Multilingual Education Community Programsoffered at Westerns site location in Renton WA.

The Program Specialist will work in collaboration with Academic Program Directors who lead the on-site programs with the transfer student success specialist who manages the admissions for all multilingual education programming across multiple sites and with the multilingual education outreach manager. Strong communication skills as well as the ability to work both as a member of a team and independently are critical to this position. Additionally this position will assist with tasks specific to Multilingual Education programming across multiple sites including the Bilingual Teaching Fellows Program located in Everett.

This is an 11-month 40 hour / week cyclic position. The position is based at the Puget Sound ESD in Renton. Students and faculty are on site Monday through Thursday; the Program Specialist is expected to work on site Monday through Thursday with possible opportunity for remote work on Fridays. Anticipated work hours are Monday-Thursday 9 : 00-6 : 00; Friday hours are variable. Tasks pertaining to other site locations will be conducted from the Renton location. Cyclic leave to be taken during August and December. Additional evening work may be required as well as occasional travel to other Western site locations and regional partner districts and colleges.

JOB DUTIES

45 %- Student Support

• Serve as the sole on-site staff support for all students enrolled in the teacher education programs at the WWU Renton site
• Organize quarterly course scheduling information for students including collecting text / material requirements special directions from instructors and quarterly calendars; communicate schedule and registration information with students; ensure students are properly registered
• Administer processes related to course overrides non-matriculated student registrations and cross-campus registrations; communicate with respective departments at main campus in submission of student forms
• Monitor student accounts for financial and other holds preventing registration; communicate with Academic Program Directors regarding registration status as needed
• Routinely monitor reports to ensure students are maintaining program College and University-level requirements including GPA clearances outstanding DTA / GUR completion pre-requisites and mandatory trainings; communicate findings with Academic Program Directors and advise students as appropriate
• Manage all processes related to student graduation including communicating application processes with students and entering / monitoring details into Westerns degree evaluation system
• Manage in collaboration with the Universitys Certification Office student clearances; advise students on State policies specific to these requirements
• In collaboration with the program directors develop unique plans of study for students who are out-of-sequence of following a part-time schedule; coordinate quarterly schedules with students and ensure students properly register for courses based on their plans of study
• Connect students with appropriate support services offered through main campus (financial aid student business office health center etc.)
• Communicate with students regarding awarded grants / loans and related requirements as applicable
• Process and submit e-forms for students who are receiving grant tuition funding; track forms to ensure processed within established timelines
• Maintain program / student-specific Canvas pages; update as needed to ensure students have access to current program information
• Support testing administration as needed

45% - Administrative Duties

5% - Program Marketing & Recruitment

5% - Data Collection Analysis Research Reporting & Dissemination

Create and maintain student files and databases to meet the requirements of specific State and federal reporting criteria

Required Qualifications

Preferred Qualifications

Conditions of Employment

All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.

Salary

$4216 - $5666 / month depending on qualifications and experience

Benefits Information

Benefits Overview for Classified Positions

Bargaining Unit

This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.

Application Instructions

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Please provide names and contact information of three professional references.

Closing Date Notes

Position open to PSE DCA and permanent WWU employees (including project-employees); position closes 12 / 08 / 2025 at 11 : 55 pm. PSE candidates will receive priority consideration.

Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contact Human Resources Disability Services 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report : This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at . The report can be found at : Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Required Experience :

IC

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4216 - 5666