Project management specialist h1.location_city

Overview

Primary Responsibilities

• Scan all documents received and processed by SGWS and all divisions
• Index (early archiving) all invoices into a proper workflow
• Prepare documents for late archiving/scanning for Accounts Payable, Inventory Costing, General Ledger, and Supplier billing departments
• Ensures that all W-9's (Independent contractor tax forms) are scanned and linked to a vendor number
• Operate data capture technology to import digitized documents into the document management system
• Make corrections to scanned images as required
• Support internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely
• Open, sort, and stamp incoming mail, and mail out Payable Account checks
• Print and mail Supplier Billing invoices and statements
• Perform filing duties, which may include 'purging' and archiving old documents
• Maintain electronically transmitted supplier s credits/invoices
• Perform other job-related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

• High school diploma or equivalency plus 1-year experience
• At least 2-5 years of Data Entry environment
• Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills
• Knowledge and experience with an Imaging System
• Knowledge of standard Document Management concepts, practices, and procedures

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs