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Campus Support Administrator

The Campus Administrator supports the activities of the Campus President and provides administrative support in the areas such as generalized administrative tasks, licensing, and regulatory matters. The Campus Administrator will also play an active role in student interactions and work closely with other campus staff and faculty members.

Supports the Campus President and coordinates support for the other administrative and leadership, members. Provide administrative assistance including creating documents, receiving visitors, and scheduling appointments as directed by the Campus President

Interacts with campus employees, students, or outside contacts to provide information, solve routine problems, or otherwise respond to request; represents the campus president where appropriate within the college community as well as with external agencies

Schedules regular and special meetings: prepare agendas and pre-meeting materials, record and route minutes. Coordinate meeting room and food arrangements

Maintaining current regulatory agency files, documentation, employee lists and organization charts

Monitors and prepares documents relating to college accreditation, to include the preparation of the annual reports, collaboration with accrediting representatives, and other accreditation issues as directed by the Campus President

Coordinates students and faculty orientations, graduations, and student activities as needed

Planning and coordinating major campus events

Handles sensitive information in a professional and confidential manner. Escalates issues to appropriate individual. Prepares confidential correspondence

Coordinates and implements issues related to campus facilities such as keys, parking permits, security cards, janitorial needs, HVAC adjustments, etc

Assist other team members with student issues as directed by the Campus President. These areas may include assistance with student activities, testing, business office receipts, complaints, facilities issues, etc

Attends meetings, record meeting minutes and prepares additional reports as needed

Develops other reports, documents and publications to assist in the operation of the college

May be asked to ensure the accurate and timely completion of regulatory and licensing requirements including preparing and participating in campus audits. Develops and maintain a licensing renewal and provide monthly changes to appropriate states and agencies

Demonstrates good judgment and confidentiality

Proven ability to discreetly and confidentially handle sensitive topics and correspondence

Previous experience supervising or coordinating staff projects desired

Must be proficient with Work, Excel, and PowerPoint

Attention to details essential, including proofreading documents and lines of text and numbers

Strong problem-solving abilities essential

Strong organizational skills

Ability to multi-task, and change projects priorities, essential

Flexibility and strong work ethic essential

Ability to work independently

Ability to communicate professionally, with clarity and brevity, required-both orally and in writing. Proven ability to deal with a variety of individuals and situations in a professional environment

Qualifications

High School diploma or GED required

Associates degree preferred

Three (3) years administrative and/or secretarial experience

This position requires a person to stand and sit for prolonged period of time, lift and carry up to 50 pounds and walk three flights of stairs. Understands the speech of another person. The long days can be physically demanding. While performing the duties of this job, use fingers to grasp, move, or assemble very small objects. Make fast, repeated movements of fingers, and hand, and wrists to finger; and talk or hear.

Spartan College provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated. In keeping with the above conviction, Spartan College is committed to assuring that: All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law; Employment decisions are based on the principles of equal opportunity and affirmative action; and all personnel actions such as compensation, benefits, transfers, training, and participation in social and recreational programs are administered without regard to race, creed, color, sex, age, national origin, disability, veteran status, or any other characteristic protected by law.

401(k) and Employer Match Medical insurance HSA/FSA Dental insurance Vision insurance Life insurance Paid time off Employee Assistance Program Tuition Reimbursement/Employee Scholarship