Proposal coordinator h1.location_city

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM Hunt has an exciting opportunity for a professional construction Proposal Specialist to join our team in Indianapolis, IN.

The Proposal Specialist will work in collaboration with business development and operations team on pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

Job Summary

• Coordinate the end-to-end process of proposal production with an emphasis on creative and accurate submissions. This will include leading kick-off meetings, organizing large teams, establishing writing assignments and internal deadlines, driving the process, keeping the team on schedule, helping with content development, proof-reading, editing and working with in-house graphic designers.

• Interface with proposal team to help communicate our win strategy, define the scope of each section and determine the key issues to be addressed.

• Coordinate preparation of all items for client interviews including PowerPoint presentations, leave behinds, videos and equipment.

• Assist pursuit teams in interview preparation.

• Attend client interviews as necessary.

• Provide assistance and direction to graphic designers in the creation, design and production of graphics and videos.

• Cultivate and maintain good working relationships with all company associates including the highest level executives.

• Assist in the development of objectives and strategies in support of overall corporate marketing and business goals.

• Extract, save and organize new or revised boilerplate information in SharePoint.

• Update project and personnel information in Salesforce.

• Organize and archive final files for future reference.

• Enforce day-to-day implementation of corporate marketing and branding standards.

• Continuously expand and update industry knowledge and hone skills in order to enhance individual and team innovation and productivity.

About Construction Management – AECOM Hunt

Founded in 1944 in Indianapolis, Indiana, AECOM Hunt has been building for over 70 years. AECOM Hunt’s storied history has encompassed many notable projects in the automotive industry; iconic sports stadiums; a broad portfolio in transportation; and many repeat clients in the hospitality industry. From iconic stadiums and arenas, next-gen transportation hubs and sustainable healthcare and academic buildings, AECOM Hunt’s expertise, leadership and dedication are unparalleled.

Qualifications

Minimum Requirements:

• BA/BS Marketing, Communications, Journalism or related curriculum and 2 years of proposal experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• A strong working knowledge of Adobe InDesign and Microsoft PowerPoint.

• Experience in the successful creation of RFQ/RFP submittals and supportive presentation materials.

• Strong writing, editing, and project management skills.

• Ability to travel occasionally.

• Ability to manage and prioritize multiple projects, and work under deadline pressure.

• Ability to produce accurate, compliant, and compelling work independently and within a team.

• Ability to exercise discretion with confidential/sensitive issues.

• Experience in the A/E/C industry.

• Strong understanding of industry-specific procurement processes.

• Working knowledge of Microsoft Word and Adobe Creative Suite programs (e.g., Acrobat, Photoshop and Illustrator).

• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint and Salesforce.

Additional Information

• This position does not include sponsorship for United States work authorization now or in the future.

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

• This position will require occassional travel.

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The range for this position is $58380.81 to $102166.41.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10146061

Business Line: CM Construction Management

Business Group: CM

Strategic Business Unit: CM

Career Area: Marketing & Communications

Work Location Model: On-Site

Compensation: USD 58380.81 - USD 102166.41 - yearly