Proposal coordinator h1.location_city

Senior Proposal Coordinator

Naik Group is a dynamic, multi-discipline engineering company with offices in New York and New Jersey. Our continued growth in this highly competitive market is evidence of the trust and value clients place in our services' quality and timeliness. Included in the full range of professional services we offer are Bridge/Structural Design & Inspection, Highway/Roadway Engineering, Civil/Site Engineering, Traffic Engineering/ITS, Utility Engineering, Construction Management & Inspection, Design Build, Survey, Right of Way, and High Definition 3-D Laser Scanning. Our principals take considerable pride in their approach to the firm's management, offering services like that of a large organization while demonstrating the personal client and consultant relationship of a small firm. Naik Consulting Group is seeking a highly organized and detail-oriented Senior Proposal Coordinator with 3+ years of experience supporting buildings, infrastructure and transportation pursuits within the AEC industry. This role is integral to our business development efforts and works closely with technical staff, marketing, and leadership to develop compliant, compelling, and high-quality proposals.

Responsibilities

Coordinate and manage the end-to-end proposal development process for RFQs, RFPs, and SOQs related to buildings, transportation and infrastructure projects

Develop proposal schedules, compliance matrices, and content outlines to ensure all requirements are met

Collaborate with technical teams, project managers, and subconsultants to gather and organize proposal content

Edit, format, and proofread proposal documents for clarity, consistency, and compliance

Maintain proposal templates, resumes, project descriptions, and other marketing collateral

Support pursuit strategy meetings, kickoff meetings, and proposal reviews

Ensure brand, messaging, and quality standards are consistently applied

Assist with post-submittal activities and proposal debriefs as needed

Qualifications

3+ years of proposal coordination experience in the AEC industry, with a focus on buildings, infrastructure and/or transportation pursuits

Proven experience responding to public-sector RFQs/RFPs (buildings, DOTs, transit agencies, municipalities, etc.)

Experience working on proposals valued at minimum $50M

Strong organizational and time-management skills with the ability to manage multiple deadlines

Exceptional written, editing, and proofreading skills

Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign strongly preferred

Ability to work collaboratively with diverse technical teams and stakeholders

Preferred Qualifications

Experience with major transportation pursuits (buildings, highways, bridges, rail, transit, aviation, or multimodal)

Familiarity with CRM and proposal management systems (e.g., Deltek Vantagepoint, Unanet, or similar)

Understanding of AEC branding, proposal best practices, and pursuit strategy development

Benefits

Naik offers a competitive compensation package including:

Holiday and paid-time-off programs

401(k) Plan and Match

Career Path Development Program (Management & Technical Career Tracks)

Tuition Reimbursement

Competitive health and dental insurance premiums

Short-Term Disability/Long-Term Disability

Life insurance

Employee Assistant Program (EAP)

Flexible Spending Account

and More

Naik is a Drug and Alcohol-Free workplace, an Equal Employment Opportunity employer and E-Verify employer. We are committed to pay transparency and fairness in hiring. This posting complies with the Pay and Benefit Transparency Laws, which requires employers to disclose compensation and benefits information in all job advertisements.

About Naik Group

The Naik Group has established itself as a reliable partner in the engineering field for more than 26 years. With a strong commitment to accountability and innovation, our top-notch design and construction experts consistently deliver technically robust engineering solutions that breathe life into extensive commercial and transportation ventures.

Founded in 1997, our firm boasts a skilled and diverse workforce of approximately 200 professionals who share a unified objective: to work collaboratively in aiding our clients in overcoming intricate construction hurdles while offering engineering solutions to enhance infrastructure and transform the way we travel. From project inception to finalization, from design to construction, our project teams consistently strive for excellence.