Purchasing agent h1.location_city

Senior Buyer

This position is responsible for administering the solicitation processes for purchases of capital goods and services.

Major Duties and Responsibilities:

• Coordinates bid/RFP/PQ process to procure various contracts; consults with departments concerning commodity needs and specifications; receives and reviews requisitions; researches and prepares specifications; assembles vendor lists by commodity; prepares bid schedules and sets bid dates; prepares legal advertisements; opens, reviews, and processes bids.
• Coordinates purchasing items for inclusion on City Council agenda.
• Coordinates pre-solicitation conferences/site visits and bid openings; chairs and co-chairs evaluation committee meetings.
• Acts as liaison between departments and vendors in regards to complaints related to annual contracts.
• Prepares and routes contract documents for signatures of contractors, City Attorney, City Manager and Clerk of Council; distributes signed contracts and sets up Master Agreement for end-user departments to process applicable purchasing document.
• Records bid prices and statements of "No Bids" for each vendor in the Finance System; processes computerized tabulations and submits for posting on the city website for vendor review.
• Assists end-users in entering and researching various purchase documents and vendor information in the Financial system, assists in training end-users.
• Verifies vendor 1099 information and requests reports from Information Technology; processes vendor 1099s; sends 1099 reports to Internal Revenue Service.
• Creates, organizes, and maintains specifications reference library.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of the principles and practices of public purchasing, bidding procedures, and contract negotiations.
• Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.
• Skill in utilizing financial computer software programs.
• Skill in problem solving and decision making.
• Skill in financial and contract negotiations.
• Skill in gathering and analyzing complex data.
• Skill in operating standard office equipment.
• Skill in oral and written communication.

Minimum Educational and Training Requirements:

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements:

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

• Feeling perceiving attributes of objects by touch with skin, fingertips.
• Grasping applying pressure to object with fingers, palm.
• Handling picking, holding, or working with whole hand.
• Hearing 1 perceiving sounds at normal speaking levels, receive information.
• Hearing 2 receive detailed information, make discrimination in sound.
• Kneeling bending legs at knee to come to rest at knees.
• Manual Dexterity picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.
• Repetitive Motion substantial movements of wrists, hands, fingers.
• Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.

The work is typically performed in an office, library, or computer room.