Purchasing specialist Jobs in Indianapolis, IN

Job Title

Ensures project quality documentation, records, and turnover deliverables are accurate, and client-ready. Manages Procore quality folders, testing reports, job books, and data logs while coordinating client handover and database transfers. Supports field documentation systems and promotes adherence to the Quality program procedures, and contract requirements across the project lifecycle.

Responsibilities

Essential Job Functions:

• Create and maintain project Job Books in accordance with approved Table of Contents (TOC), contract requirements, and company standards.
• Organize, track, and compile turnover documentation ensuring completeness, traceability, and audit readiness.
• Prepare and facilitate client acceptance and closeout documentation, coordinating with field teams, subcontractors, engineering, and stakeholders to collect required records.
• Build, structure, and maintain the project Procore Quality folder including inspection templates, ITPs, checklists, and TOC documentation.
• Ensure all quality documents are current, properly named, revision-controlled, and compliant throughout the project lifecycle.
• Compile, verify, and manage project quality logs including concrete break logs, grout break logs, thermal concrete data, and other testing records.
• Maintain project quality databases and identify missing, inconsistent, or non-compliant documentation, coordinating corrective actions as needed.
• Establish and manage client document control platforms and job book structures per contract requirements.
• Execute document transfers from Procore to client databases ensuring format, naming conventions, and metadata compliance.
• Review third-party testing reports for completeness and upload approved reports to Procore and client systems.
• Track outstanding test reports and coordinate timely submission with laboratories and inspectors.
• Support development and ongoing maintenance of Smartsheet field documentation tracking systems
• Monitor field documentation accuracy and guide project teams on proper documentation procedures.
• Promote and communicate adherence to the Quality Program, Quality Plan, policies, and procedures.
• Support audits, turnover reviews, and lessons learned by maintaining accurate and organized quality records.

Qualifications

Education and Work Experience Requirements:

• Associate degree (AAS) or other two-year college degree in quality, industrial technology, engineering, construction, welding or other related technical field
• Preferred Bachelor's degree (B. S.) from four-year college or university in quality, industrial technology, business management, construction, science or related major
• 0 - 1 year of quality experience in construction or operations - with exposure to civil, electrical, mechanical, pipeline/oil/gas, industrial, agricultural or welding activities

Knowledge, Skills and Abilities Required:

• Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company's Zero Injury principles
• Apply principles of quality, lean kaizen and continuous improvement
• Proficient in Microsoft Office Word, Excel, and Outlook
• Read, analyze and interpret blueprints, professional journals, technical procedures, contracts or governmental regulations
• Write reports, technical specifications, work instructions, procedures, business correspondence and document quality related issues and activities
• Effectively present information and respond to questions from project managers, superintendents, clients, customers and the general public
• Effectively communicate and develop positive working relationships with the owner, owner's representative, and the Company's site supervision, in order to facilitate the quality objectives
• Calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference and volume
• Ability to apply concepts of basic algebra, statistics and geometry
• Solve practical problems and deal with a variety of concrete variables in standardized situations
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form

Working Environment:

• When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

Benefits

Financial Wellbeing:

• Compensation $28-$36/hr, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness:

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network

Family & Lifestyle:

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected:

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.