Quality coordinator Jobs in Topeka, KS

Event Coordinator

Job Classification: Full-time, Exempt

Work Schedule: Monday through Friday, 8:00 AM - 5:00 PM, with the ability to work occasional nights and weekends.

Reporting Relationship: Reports to Executive Director

Travel Schedule: Ability to travel regionally with the possibility of overnight stays

Workplace Attire: Business Casual

Salary Range: $50,000 $55,000

Primary Accountabilities:

The Event Coordinator is highly organized, detail-oriented, and is responsible for the planning, coordination, and execution of a variety of virtual and in-person events. This role oversees the entire event process from conception to completion, ensuring a seamless, quality experience for internal and external stakeholders. The ideal candidate is customer- and service-minded, is an enthusiastic self-starter, exercises superb judgment, and is focused on producing a timely and thorough work product.

Primary Duties:

• Plans and coordinates overall event logistics for in-person member events and meetings, including venue selection, catering, and equipment setup.
• Oversees day-of event set up and activities, ensures event staff and volunteers are updated on event timelines, roles, and responsibilities. Ensures objectives are clear and concise.
• Organizes and executes all Zoom webinars, including scheduling, setup, and technical support during events.
• Communicates event details meticulously and manages online presence, registration, maintenance, and post-event follow up for all in-person and virtual events.
• Creates post-event reports and analytics to evaluate event outcomes.
• Develops and manages event budgets, ensuring cost-effectiveness and adherence to financial policies. Collaborates with bookkeeping to process payables and receivables in a timely manner.
• Works with marketing team to create event-related graphics and materials.
• Stewards and cultivates relationships with all stakeholders.
• Assists CLE and Member Services departments as needed.

Primary Skills & Qualifications:

• Bachelor's degree in marketing, business administration, communications, or other related course of study strongly preferred.
• At least two (2) years of experience in event planning, event operations, or event support roles.
• Excellent project management skills required to successfully plan, organize, and execute events.
• Able to coordinate staff and volunteers and work productively with internal and external stakeholders.
• Strong preference given to candidates with previous experience with event management, membership, or other types of CRM platforms.
• Proficiency in Adobe and Microsoft Office Suite (Teams, Word, Excel, SharePoint, PowerPoint, Outlook).
• Demonstrates excellent communication, interpersonal, and relationship-building skills to work effectively with diverse groups of internal and external stakeholders.
• Able to work in a fast-paced environment and adapts well to changing needs; maintains professional demeanor.
• Excellent analytical and problem-solving skills.

Physical Demands:

• Frequent periods of sitting, standing, or bending.
• Must be able to lift or move objects up to 50 lbs.

Work Environment:

• Professional and deadline-oriented environment in an office setting.

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

The Kansas Bar Association offers a generous benefits package including a 37.5-hour work week; paid time off including time off during the holiday season; company-paid employee life, medical, dental, and vision insurance; access to EAP program; short- and long-term disability, and annual employer discretionary contribution plus employee voluntary contribution option to 401(k) retirement plan.

Please submit a resume with a cover letter detailing how qualifications are met, and three professional references. Incomplete applications may not be considered. Send application packet to jobs@ksbar.org.