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Secretary Jobs in Glendale, AZ

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Last updated: 8 hours ago

Community Education Secretary

Peoria Unified School DistrictPeoria, AZ
Full-time

Performs a variety of moderate to complex administrative and secretarial support functions for a department or program Director and assigned staff.Americans with Disabilities Act, may include, but ... Show more

Legal Assistant - Phoenix

Klinedinst PCPhoenix, AZ, US
$33.66 hourly
Full-time
Quick Apply

Put your career into high gear as a  Legal Assistant  by joining Klinedinst’s legal team in Phoenix.Klinedinst is dedicated to providing top-caliber legal services, while nurturing ... Show more

Development Specialist

Nesco ResourcePhoenix, AZ, United States
Part-time

Development Specialist Fundraising & Grants.Arizona Talking Book Library is seeking an experienced and dynamic fundraising professional who shares the vision "That All May Read.The library serves ... Show more

Clerical Assistant

Gold Level Media LLCPhoenix, AZ, USA
$15.00 hourly
Full-time
Quick Apply

As a Clerical Assistant you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.You will assist colleagues and executives by supportin... Show more

Human Resources Generalist -Bilingual

Forms+SurfacesPhoenix, AZ, United States
Full-time

Bilingual Human Resources Generalist.Forms+Surfaces is a leading designer and manufacturer of architectural and site products used in high-profile commercial and public projects around the world.Wi... Show more

Travel Nurse RN - $2,109 per week in Kingman, AZ

TravelNurseSourcePhoenix, Arizona, US
$2,109.00 weekly
Full-time +1

TravelNurseSource is working with Prime Staffing to find a qualified Other RN in Kingman, Arizona, 86409!.ID: 63270541 Shift: Night 3x12-Hour (19:00 - 07:30) Description: Orientation: Every Monday,... Show more

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Program Analyst

US Government JobsPhoenix, AZ, United States
Full-time

Assistant Secretary For Public And Indian Housing.This position is located at Department of Housing and Urban Development.This opportunity is also open to Status Candidates under Announcement 26-HU... Show more

Project Administrator

Sundt Construction, Inc.Phoenix, US
Full-time

JOB DESCRIPTION As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture.Because everyone at Sundt is part owner, you'll ... Show more

Secretary

Peoria Unified School DistrictGlendale, AZ
Full-time

Performs a variety of moderate to complex administrative and secretarial support functions for a department or program Director and assigned staff.Americans with Disabilities Act, may include, but ... Show more

Legal Secretary (Insurance Defense / Construction Defect)

Scion StaffingPhoenix, AZ
$85,000.00 yearly
Full-time +2

This is a full-time, direct hire position with benefits!.This exciting opportunity is seeking someone who is highly organized, detail-oriented, and experienced with State and Federal court procedur... Show more

Quality Management Administrative Coordinator

Child & Family Support ServicesPhoenix, AZ
$20.00 hourly
Full-time

Child & Family Support Services -.Child & Family Support Services (CFSS) is accepting applications for a  Quality Management Administrative Coordinator in the Phoenix Office and supports C... Show more

Human Resources Generalist -Bilingual

Forms+Surfaces IncPhoenix, AZ, US
Full-time
Quick Apply

Forms+Surfaces is a leading designer and manufacturer of architectural and site products used in high-profile commercial and public projects around the world.With approximately 600+ employees both ... Show more

Administrative Support

WVPD ParternshipPeoria, AZ, US
$19.00 hourly
Full-time

Job Posting for Orthodontic Administrative Support at WVPD Partnership.WVPD Partnership, a recognized leader in the healthcare sector, is excited to announce an opening for a dedicated and professi... Show more

Certified Patient Care Assistant Neuro ICU

Banner HealthGlendale, AZ, United States
Full-time

Certified Patient Care Assistant.Banner Thunderbird Medical Center Trauma Neuro ICU is seeking a Certified Patient Care Assistant to join our dedicated, multidisciplinary team.In this role, you wil... Show more

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Community Education Secretary

Community Education Secretary

Peoria Unified School DistrictPeoria, AZ
30+ days ago
Job type
  • Full-time
Job description

Job Summary:

Performs a variety of moderate to complex administrative and secretarial support functions for a department or program Director and assigned staff.

Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:
The Community Education Secretary provides administrative support to the department and ensures efficient operations through the following responsibilities:
  • Assists, supervises and manages daily operations of department office. Oversees and performs work related to enrollments, withdrawals, student records, student and staff absences, substitute teacher assignments, staff activities, receptionist and telephones. Prepares a variety of reports and records associated with regulatory and student tracking.
  • Ability to multi-task in a fast-paced environment
  • Maintains records for AzDHS, DES, and Quality First.
  • Monitors fees and past-due accounts for community education programs
  • Processes reimbursements for DES subsidies.
  • Maintains calendars, schedules meetings, reserves meeting sites, and manages logistics.
  • Communicates new or updated information to staff.
  • Schedules interviews and conducts reference checks.
  • Processes payroll actions and maintains related documentation.
  • Responds to inquiries from staff, vendors, contractors, parents, students, and community members.
  • Maintains and updates files, records, and databases.
  • Processes and monitors confidential agreements, contracts, and applications.
  • Tracks and records received funds, receipts, and deposits.
  • Processes requisitions and monitors expenditures.
  • Maintains office and program supplies.
  • Performs other duties as assigned or required.
KNOWLEDGE AND SKILLS:
  • Familiarity with applicable federal, state, county, and city statutes, regulations, and ordinances.
  • Understanding of Arizona Department of Health Services Child Care Licensure and Department of Economic Security regulations.
  • Knowledge of Peoria Unified School District policies and procedures.
  • Proficient in Microsoft Word and Excel.
  • Experience with Synergy, Time Clock Plus, and iVisions.
  • Skilled in operating personal computers and office equipment.
  • Strong understanding of customer service principles and office operations.
  • Knowledge of business English, grammar, spelling, and correspondence preparation.
  • Ability to prepare regulatory reports, files, and correspondence.
  • Skilled in managing confidential files, records, and databases.
  • Knowledge of bookkeeping, accounting, and grant fund accounting.
  • Ability to assign and review work of volunteers and staff.
  • Effective in establishing and maintaining professional relationships with stakeholders.
MINIMUM QUALIFICATIONS: A High School Diploma or GED, AND two years of experience in a professional office; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
OTHER REQUIREMENTS:
  • Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
  • Must be able to pass a background clearance check.
  • May be required to work outside normal working hours.
  • May be required to possess and maintain a valid Arizona driver license.
  • Must be able to keyboard (type) 60 WPM