Part-time Secretary Jobs in Jersey City, NJ

School Business Administrator/Board Of Education Secretary

Position Purpose: Under the general supervision of the Superintendent of Schools, to manage the Business Services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, and related areas.

Essential Functions:

• Supervises the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with Board policies, rules and regulations, and applicable laws.
• Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district in order to ensure that the school district is able to maintain its operations and remain within fiscal year budgets.
• Assists the Superintendent in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support and operations.
• Prepares monthly operating statements, quarterly reports, and other information or documents as requested.
• Secures an annual audit of the school district's finances.
• Organizes and maintains a system for accurate and complete record-keeping and reporting for all financial records as required by law.
• Oversee all school district purchasing, banking activities, payroll and employee benefits programs.
• Establish, monitor and manage all safety and risk management policies, procedures and practices for the purpose of ensure a safe environment for employees and students in their use of school facilities and transportation, and to comply with legal requirements (e.g., OSHA and Workers' Compensation).
• Maintain appropriate levels of insurance to protect school district property and potential liabilities.
• Oversee the school district's transportation programs, including bus routes, schedules and contracts to ensure that the school district has an adequate and cost-effective student transportation system.
• Manage the food service operation and related operations.
• Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops or professional meetings, or by conducting research.
• Assist the Superintendent in making recommendations regarding salaries and benefits for all school district employees.
• Oversee the administration of employee benefits and the payroll function.
• Represent the school district as necessary in off-site meetings, associations, etc.

Salary & Benefits: 12 month full time position or interim Salary range: $160,000 - $190,000 Medical and Dental Benefits

Additional Duties: Performs other related tasks as assigned by the Superintendent.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment Use: Standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements: Travels to school district buildings and professional meetings as required.

Knowledge, Skills and Abilities:

• Must possess or be eligible for a New Jersey Department of Education School Business Administrator Certificate.
• Minimum of 3-5 years of successful experience as School Business Administrator or Assistant Business Administrator preferred.
• Ability to work collaboratively with various groups including administrative staff, teaching staff, Board members, community members and association leadership.
• Strong organizational and communication skills; competence in managing the business functions of a comprehensive K-12 district ($33.4 million dollar budget).
• Experience with GAAP accounting, budgeting, transportation management, food service management, financial management & investments, insurance & risk management, payroll, and buildings and grounds.
• Experience with Systems 3000 (accounting/personnel/payroll) software.
• Experience with managing construction/capital improvement projects within NJCC guidelines.
• Excellent technology and computer application skills.
• Strong knowledge of local/state/federal reporting requirements and applicable laws.

Physical and Mental Demands, Work Hazards: Work in standard office and school building environments.

Qualifications Profile:

• Certification/License: New Jersey State Certification as required for position.
• Motor Vehicle Operator's License or ability to provide own transportation.
• Education: Bachelor's and Masters Degree from an accredited college or university, preferably in Business Administration.
• Experience: Successful Supervisory experience preferred.
• FLSA Status: Exempt