filters_job_card.part_time Secretary h1.location_city

We are partnering with a well-established financial services organization to identify a Corporate Paralegal who thrives in highly regulated environments and enjoys being at the center of corporate governance, board operations, and regulatory coordination. This role is ideal for a detail-driven professional with experience supporting boards, senior leadership, and legal teams within banking, trust, or financial services organizations.

This position plays a critical role in maintaining strong governance practices, ensuring regulatory readiness, and supporting executive leadership with precision, discretion, and professionalism.

What You'll Be Responsible For

• Coordinate all aspects of Board of Directors and committee meetings, including calendars, logistics, agendas, materials, resolutions, and minutes
• Prepare and manage board books and executive-level presentations using secure board portals
• Draft and maintain corporate resolutions, unanimous written consents, secretary certificates, and corporate records
• Serve as a key liaison between executive leadership, board members, and outside counsel
• Manage domestic and subsidiary entity compliance, including formations, amendments, dissolutions, annual filings, and organizational charts
• Maintain corporate minute books, entity databases, FEIN documentation, and regulatory registrations
• Coordinate licensing requirements and track ongoing compliance obligations
• Assist with regulatory exams, audits, and reviews by organizing documentation, tracking requests, and managing data rooms
• Support responses to regulatory inquiries and examination findings
• Partner with internal stakeholders across compliance, risk, finance, and operations
• Maintain and update corporate policies, procedures, and governance documentation
• Support internal reporting, presentations, and executive communications
• Handle sensitive information with the highest level of confidentiality and discretion

What We're Looking For

• Bachelor's degree
• Paralegal Certificate (ABA preferred)
• 5+ years of corporate paralegal experience within banking, trust companies, financial services, or regulated environments
• Strong background in board governance, entity management, and regulatory coordination
• Exceptional organizational skills with the ability to manage complex calendars and competing deadlines
• Advanced proficiency in Microsoft Office (especially PowerPoint and Excel) and board management platforms

Preferred Experience

• Experience supporting regulatory exams, audits, or rating agency reviews
• Familiarity with banking, trust administration, or financial services compliance frameworks
• Notary Public (California) a plus
• Experience working closely with C-suite executives and Boards

If you're a legal professional in the Long Beach area looking to apply your expertise in a trust-focused, financially sophisticated environment, let's talk.

Apply directly or message Aileen@thehiringadvisors.com for a confidential conversation.