Senior executive assistant [h1.location_city]

Job Summary

The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO’s time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO’s schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy.

Essential Functions and Responsibilities

1\. Executive Schedule & Communication Management

• Manage the CEO’s Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency.
• Exercise independent judgment to prioritize demands on the CEO’s time.
• Redirect inquiries and requests to appropriate departments as needed.
• Confirm appointments and prepare materials in advance.
• Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials.

2\. Travel, Event, & Meeting Coordination

3\. Relationship, Board, & Committee Support

4\. Project, Gift, & Special Assignment Management

5 . Financial Administration & Record Management

6\. Professional Representation & Internal Support

Core Competencies

Supervisory Responsibility

Required Education and Experience

Preferred Education and Experience

Physical Demands

This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored.

Position Type and Expected Hours of Work

Days and typical hours of work are Monday through Friday, 8 : 30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy.

Salary Range : $65,000-70,000

Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience.

Valmark reserves the right to modify, interpret, or apply this job description in any way the Company desires. This job description in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.