Senior executive assistant [h1.location_city]

Job Description

Job Description

We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities :

• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.
• Act as the primary point of contact for communication between executives and other stakeholders.
• Handle confidential information with discretion and a high level of integrity.
• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.
• Support executives in managing priorities and deadlines for ongoing projects.
• Coordinate and oversee logistics for both onsite and offsite meetings.
• Ensure smooth day-to-day operations by proactively addressing administrative needs.
• Collaborate with various departments to facilitate efficient communication and workflow.
• Minimum of 5 years of experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite and Office 365 applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, both written and verbal.
• Proven experience in handling sensitive and confidential information.
• Ability to work onsite on a permanent basis in Santa Ana, California.
• Demonstrated ability to prioritize and adapt in a fast-paced environment.
• Detail oriented demeanor and business casual attire required.