Senior executive assistant [h1.location_city]

Role : Executive Assistant

Company : Rosenbaum Realty Group

Location : Gilbert AZ

Pay : $65000$85000

Rosenbaum Realty Group is a fast-growing high-performance real estate and property organization with multiple locations in Arizona and we are seeking a highly organized proactive Executive Assistant to support senior leadership in a dynamic fast-paced environment.

This role is ideal for someone who thrives on task switching planning ahead and keeping executives operating at their highest level while also handling real estate transactions with precision and accountability. Someone who has proven ability to stay several steps ahead of executive priorities and deadlines

This position is a critical support role directly connected to executive productivity. You will work closely with the owners to manage schedules communications transactions and operational detailsboth business and select personal tasksso the organization runs smoothly and efficiently.

Required Qualifications

• Preferred but not a dealbreaker to have an Arizona Real Estate License (active or inactive) or willingness to obtain
• Experience or strong understanding of real estate and property management.
• Minimum of 5 years in an Executive Assistant Operations or high-level support role. Experience supporting executives or business owners

Strong organizational skills with the ability to switch tasks quickly

Close attention to detail and strong follow-through

Highly resourceful and solution-oriented; able to figure things out independently

Excellent written and verbal communication skills

Tech-savvy and comfortable managing multiple systems and inboxes

Self-starter who executes tasks immediatelyno waiting no excuses no hand-holding

Key Responsibilities

Executive Assistant Responsibilities

Transaction Coordinator Responsibilities (Licensed Candidates)

Prepare and manage real estate transaction files from contract to close

Ensure all documents are accurate complete and submitted on time

Coordinate with agents escrow lenders inspectors and third parties

Track timelines deadlines and contingencies

Maintain compliance with Arizona real estate regulations

Keep transaction records organized and up to date

Office & Work Environment

In-office role

Shared executive office environment

Regular interaction with owners and the team

Fast-moving days with varietyno two days are the same

Clear task delegation and defined priorities between executives

Compensation & Benefits

Salary Range : $65000$85000 based on experience.

Opportunity for long-term growth and expanded responsibility

Structured onboarding and training plan once hired

Paid Time Off (PTO)

Secondary health insurance option

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1