Senior executive assistant h1.location_city

The Hire Mark -

Legal Executive Support Specialist (Executive Assistant – Compliance)

Location: Los Angeles, CA (On-site; occasional travel to facilities)
Job Type: Full-Time | Exempt
Reports To: Chief Compliance Officer
Salary: Competitive / DOE

About the Role

The Hire Mark is seeking an experienced Legal Executive Support Specialist to support our client's Chief Compliance Officer and executive leadership team. This role combines high-level executive administrative support with compliance, legal documentation, and office management responsibilities.

The ideal candidate is highly organized, detail-oriented, discreet, and comfortable handling sensitive legal and compliance matters in a fast-paced healthcare environment.

Key Responsibilities

• Provide high-level executive and administrative support to the Chief Compliance Officer

• Manage calendars, meetings, schedules, and regulatory training coordination

• Draft, proofread, and format legal documents, policies, reports, correspondence, and presentations

• Maintain organized records of compliance filings, licenses, certifications, audits, and corporate governance documents

• Track deadlines for regulatory filings, renewals, audits, and reporting requirements

• Support internal investigations, audits, inspections, and compliance reviews

• Prepare reports, dashboards, and materials for executive leadership and board presentations

• Act as liaison between Compliance, Legal, HR, Operations, and external counsel

• Handle confidential and sensitive information with absolute discretion

• Assist with office management duties as assigned (supplies, vendors, landlord coordination)

• Complete special projects and additional duties as needed

Required Qualifications

• Bachelor’s degree required (Paralegal or legal background preferred)

• Minimum 3+ years of experience in legal, compliance, HR, or executive support roles

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Excellent written, verbal, and organizational skills

• Ability to manage multiple priorities independently

• High level of professionalism, discretion, and ethical judgment

Preferred Experience

• Healthcare, senior living, or regulated industry experience

• Exposure to regulatory compliance, internal audits, or corporate governance

• Experience supporting C-suite or senior executives

Work Environment & Physical Requirements

• Primarily office-based in Los Angeles

• Occasional travel to facilities as needed

• Ability to sit, stand, walk, lift up to 25 lbs, and use office technology throughout the workday