Senior executive assistant h1.location_city

Job Description

Key Responsibilities

Executive & Administrative Support

• Manage complex executive calendars, including scheduling internal and external meetings, prioritizing conflicting demands, and ensuring alignment with business priorities.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare, review, and process expense reports, invoices, and related administrative documentation.
• Maintain and organize confidential files, correspondence, and executive records.
• Track and follow up on action items, deadlines, and key initiatives with limited direction.
• Anticipate executive needs and establish or improve administrative processes to increase efficiency and effectiveness.

Board of Directors Support

• Coordinate logistics for Audit Committee meetings, committee meetings, and related governance activities as needed.
• Prepare, compile and format board presentations and supporting reports.
• Maintain confidentiality and secure handling of sensitive board-level information.

Meeting & Event Coordination

• Plan and execute finance meetings, finance leadership sessions, and finance town halls.
• Manage CFO meeting logistics including agendas, materials, room setup, and vendor coordination.

Communication & Documentation

• Create, proofread, and distribute executive communications and presentations for a variety of audiences.
• Draft, edit, and refine correspondence, reports, and messaging on behalf of the CFO.
• Communicate professionally and effectively with stakeholders at all levels, including executives and team.

Office & Operational Support

• Ensure efficient and professional daily operation of the executive office.
• Support document retention processes and organizational systems.
• Provide administrative and operational support to senior finance team.
• Manage departmental budgets and related tracking activities.

Basic & Preferred Qualifications

Qualifications

• High School Diploma required; Associate or Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 4 years of experience providing administrative support to senior leaders or executives.
  

Skills & Experience

• Proven ability to produce high-quality, accurate work under tight deadlines.
• Exceptional organizational, prioritization, and time-management skills.
• Strong problem-solving abilities and proactive mindset.
• High degree of professionalism, tact, diplomacy, and discretion.
• Ability to handle highly confidential information with sound judgment.
• Excellent interpersonal and relationship-building skills.
• Strong attention to detail and follow-through.
• Adaptability and responsiveness to changing priorities.
• Advanced proficiency in Microsoft Outlook, SharePoint, Word, PowerPoint, and Excel.

Industry-Competitive Benefits

Coupled with our compensation and bonus incentive programs, our benefits deliver rewards that are market competitive. Some of the most attractive elements of our benefit programs include:

• Health Insurance Benefits - Medical, Dental, Vision

• Flexible Spending Accounts for Health and Dependent Care, and Health Reimbursement Accounts

• Well-being programs including companywide events and a wellness incentive program

• Paid Time Off

• Financial Wellness – Industry leading 401(k) plan with generous company contributions, Financial Planning Services, Employee Stock purchase program, and Health Savings Accounts, Life and Accident insurance

• Family-Friendly Employee events

• Employee Assistance Program services – mental health and other concierge type services

Benefits may vary based on location, job role/level, job status, and/or the terms of any applicable collective bargaining agreements.

Anticipated Close Date

The anticipated close date is a good faith estimate for when this job will be closed. Some jobs may be unposted or filled earlier or later than the Anticipated Close Date depending on interview processes and business needs.

Anticipated Close Date: 05/05/2026

Pay Transparency