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Senior executive assistant • tempe az

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Executive Assistant Senior

Executive Assistant Senior

Universal Technical Institute Inc.Phoenix, AZ, US
[job_card.full_time]
The Executive Assistant Senior provides high-level expertise and assistance to assigned C-Suite executives ensuring effective communication and management of day-to-day departmental operations.This...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Executive Assistant

Executive Assistant

PrepassPhoenix, AZ, United States
[job_card.full_time]
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to our President & CEO and the extended Executive Leadership Team.The ideal candid...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Executive Assistant / Senior Administrative Assistant

Executive Assistant / Senior Administrative Assistant

LHHPhoenix, AZ, US
[job_card.full_time]
Executive Assistant / Senior Administrative Assistant.Our client located in Phoenix is looking to hire an Executive Assistant. Usually, this person is supporting two property management executives wit...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Executive Assistant

Executive Assistant

Imagine LearningTempe, AZ, US
[job_card.full_time]
At Imagine Learning, we Empower Potential - in students, educators, and each other.As the leading provider of digital-first K12 curriculum solutions, we're committed to igniting learning breakthrou...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Executive Assistant Senior

Executive Assistant Senior

Universal Technical InstitutePhoenix, AZ, US
[job_card.full_time]
The Executive Assistant Senior provides high-level expertise and assistance to assigned C-Suite executives ensuring effective communication and management of day-to-day departmental operations.This...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Senior Executive Assistant

Senior Executive Assistant

HonorHealthScottsdale, AZ, United States
[job_card.full_time]
Ideal candidates for this role will have experience supporting executives in a large, complex organization.Candidates need to be able to work independently, problem solve, and are proficient with t...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
  • [new]
Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

VirtualVocationsGilbert, Arizona, United States
[job_card.full_time]
A company is looking for a Senior Executive Administrative Assistant who will provide support and complete a variety of administrative tasks for executive leaders. Key Responsibilities Provide com...[show_more][last_updated.last_updated_variable_hours]
  • [promoted]
Senior Executive Assistant

Senior Executive Assistant

Keller Executive SearchMesa, AZ, US
[job_card.full_time]
Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative set...[show_more][last_updated.last_updated_30]
  • [promoted]
Senior Executive Assistant

Senior Executive Assistant

MarriottPhoenix, AZ, US
[job_card.full_time]
Greet persons entering the office, determine nature and purpose of visit, and direct / escort to destination.Open, read, and prepare answers to routine letters. Locate and attach appropriate files to ...[show_more][last_updated.last_updated_30]
  • [promoted]
Executive Assistant / Senior Administrative Assistant

Executive Assistant / Senior Administrative Assistant

LHH Recruitment SolutionsPhoenix, AZ, United States
[job_card.full_time]
Executive Assistant / Senior Administrative Assistant.Our client located in Phoenix is looking to hire an Executive Assistant. Usually, this person is supporting two property management executives w...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Ultimate StaffingPhoenix, AZ, United States
[job_card.full_time]
A staffing agency is seeking an experienced Executive Administrative Assistant to provide high-level support to senior leadership. This in-office position in Phoenix requires exceptional organizatio...[show_more][last_updated.last_updated_1_day]
Executive Assistant

Executive Assistant

Top Talent ConsultingGilbert, Arizona, United States
[job_card.full_time]
Rosenbaum Realty Group is a fast-growing, high-performance real estate and property organization with multiple locations in Arizona, and we are seeking a highly organized, proactive Executive Assis...[show_more][last_updated.last_updated_variable_days]
Executive Assistant

Executive Assistant

Kiewit CorporationPhoenix, AZ, United States
[job_card.full_time]
As an Executive Assistant you will be supporting our Pre-construction team and Senior Leadership.You will have the opportunity to work on a wide range of administrative services.To execute this rol...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Senior Executive Assistant

Senior Executive Assistant

Marriott InternationalPhoenix, AZ, US
[job_card.full_time]
Greet persons entering the office, determine nature and purpose of visit, and direct / escort to destination.Open, read, and prepare answers to routine letters. Locate and attach appropriate files to ...[show_more][last_updated.last_updated_30]
  • [promoted]
Executive Assistant

Executive Assistant

Frontline Source GroupPhoenix, AZ, US
[job_card.full_time]
Our client is currently in search of a highly organized and detail-oriented Executive Assistant to offer dedicated support to two senior leaders within their team in Phoenix, AZ.The ideal candidate...[show_more][last_updated.last_updated_variable_days]
Executive Assistant

Executive Assistant

Howard Hughes CorporationPhoenix, AZ, United States
[job_card.full_time]
The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spiritvalues still embodied by The Howard Hughes Corporation today. While Hughes' passion for aviation and...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
  • [new]
Executive Assistant

Executive Assistant

Binho BoardTempe, AZ, US
[job_card.full_time]
Binho Board is a Tempe-based startup that revolutionizes tabletop gameplay with its innovative flicking sports game.With over 150,000 boards sold, licensing deals with Arsenal and Liverpool, and na...[show_more][last_updated.last_updated_variable_hours]
  • [promoted]
Senior Executive Assistant

Senior Executive Assistant

Phoenix StaffingPhoenix, AZ, US
[job_card.full_time]
Greet persons entering the office, determine nature and purpose of visit, and direct / escort to destination.Open, read, and prepare answers to routine letters. Locate and attach appropriate files to ...[show_more][last_updated.last_updated_30]
Executive Assistant

Executive Assistant

Kestra FinancialTempe, AZ, United States
[job_card.permanent]
Kestra Financial provides a leading independent advisor platform that empowers sophisticated, independent financial professionals, including traditional and hybrid RIAs, to prosper, grow, and provi...[show_more][last_updated.last_updated_variable_days]
Executive Assistant Senior

Executive Assistant Senior

Universal Technical Institute Inc.Phoenix, AZ, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Overview

The Executive Assistant Senior provides high-level expertise and assistance to assigned C-Suite executives ensuring effective communication and management of day-to-day departmental operations. This role will also provide support to department VPs, varying from clerical and administrative support to complex project support. This position is responsible for partnering to manage and organize both immediate and long-term administrative tasks and projects, in order to achieve department and wider corporate goals.

Pay Range : $65,000 - $87,000

What We Offer :

  • Tuition Waiver : Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
  • Paid Time Off : Competitive paid time off programs for employees (Vacation, Sick, Flexible)
  • Retirement Matching : 50% match on the first 6% of your contributions after 90 days
  • Paid Parental Leave : 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
  • Competitive Insurance : Health, vision, and dental coverage for you and your dependents
  • Pet Insurance : Competitive coverage for your furry family members through ASPCA
  • Health Plan Enrollment : Eligibility starts first of the month following completing one full month of employment

Responsibilities

  • Act as the primary administrative resource to assigned executives, supporting department specific senior leadership to a lesser extentDraft, and engage in, correspondence on their behalf of assigned executivesCreate reports and presentations, organize electronic and paper files, track data, manage expense reporting, etc.Review and consolidate deliverables for board meetings, facilitate agendas, prepare board books, and complete mother related assignmentsAssist in the production of organization-specific progress reports and data gatheringDevelop, and maintain, an effective organizational headcount tracking and organization chart process that ensures active and open headcount are accurately captured and reported on regularlyGather, compile, verify, analyze, and proofread information for the executive's use in documents such as correspondence, reports, speeches, presentations, and media releasesEffectively manage and schedule appointments and travelOrganize and coordinate meetings and events with internal and external stakeholdersPartner as needed to jointly manage initiatives, projects and meetings involving the Senior Leadership Team and Committee / Board-level activities
  • Manage annual budget and initiative / project budget process for assigned functionsCoordinate with, and support, department VPs regarding same
  • Coordinate monthly business expense reporting process for the executive departmentsMonitor and track ongoing business expense processes including coding and routing invoices for approval, tracking expenses against budget, creating monthly accruals, conducting budget variance analyses, and recommending changes in budget forecastsReview initial submissions for completeness, inclusion of receipts, and compliance with company policiesRecommend senior executive review once completed
  • Manage confidential issues based on the company policy, culture, and views of executive leadership, exercising independent judgment to ensure quality service and resolutionDevelop effective and efficient correspondence to reflect the views of executive leadershipRepresent the executive leaders when interfacing with company directors, senior executives, external vendors and consultants, and employees
  • Makes independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, purchase of necessary department equipment, creation, and dissemination of various communications, etc.Demonstrates a high level of initiative; takes on projects and drives them to completion along with a strong sense of ownership towards department operations and objectives
  • Other duties as assigned

    • Qualifications

    Education / Experience

  • High School diploma / GED required; Bachelor’s degree (preferred)
  • Minimum of seven (7) years of experience as an Executive Assistant (or role with similar scope) (required)
  • Minimum five (5) years of experience supporting a senior executive working in a large, complex function (preferred)
  • Demonstrated experience with implementing and administering key processes with little supervision, administering budgets, and supporting multiple executives (preferred)

    • Skills

  • Adapt and make independent decisions on issues that do not require oversight
  • Advanced time management skills with ability to prioritize critical tasks ahead of routine ones, as well as prioritize schedule demands with an appreciation and recognition of key, critical issues
  • Use multi-tasking skills and meet deadlines and adapt smoothly to rapidly shifting work priorities and schedules
  • Assertive and confident, with excellent interpersonal and emotional intelligence
  • Organizational skills with high attention to detail
  • Outstanding writing and document drafting skills
  • Advanced Microsoft Office Suite, including advanced presentation, spreadsheet, and document production skills
  • Create and develop clear, effective reports and communications for a wide variety of audiences
  • Use and learn new technology and software required in the course of business, including video conferencing platforms, budget and accounting software and various digital tools as required
  • Address sensitive and confidential information in a professional, mature, discreet, and secure manner

    • Abilities

  • Able and willing to : Communicate, think, learn, and reasonUse computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasksSafely ambulate and / or maneuver when on-site at Company locationsDemonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
  • Ability to use good judgment, problem-solving and decision-making skills
  • Ability to maintain confidentiality and manage sensitive information with discretion
  • Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
  • Ability to gain, understand and apply information and data as it relates essential functions of the position
  • Ability to foster long-term relationships with stakeholders

    • Work Environment

  • Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
  • This position is eligible for a hybrid to meet business needs. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures. Work environments may include exposure to student learning environments with a variety of conditions. Employees must meet minimum technical standards for eligibility and participation.
  • Overnight and / or Local travel required (up to 5%)