Senior executive assistant [h1.location_city]

Job Description

Job Description

We are looking for a proactive and detail-oriented Executive Assistant to join a manufacturing company in Sterling Heights, Michigan. In this Contract to permanent position, you will play a vital role in providing comprehensive administrative support to executives and ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively.

Responsibilities :

• Manage executive calendars, schedule meetings, and oversee travel arrangements to ensure seamless coordination.
• Prepare accurate reports and presentations, tailoring them to the needs of the executive team.
• Anticipate the needs of executives by addressing potential challenges and providing proactive solutions.
• Conduct bookkeeping tasks, including maintaining general ledgers, preparing reconciliations, recording journal entries, and generating financial reports.
• Organize and prioritize incoming requests to maintain efficiency and address urgent matters promptly.
• Safeguard sensitive and confidential information, ensuring the highest level of discretion in all interactions.
• Monitor project timelines, follow up on action items, and ensure all deadlines are met.
• Maintain and manage office spaces, including conference rooms, while ensuring supplies are stocked and readily available.
• Coordinate team communications, events, off-site gatherings, and executive retreats to foster collaboration.
• Perform general administrative tasks, such as filing, handling correspondence, and managing special projects as assigned.
• Proven experience in calendar management and coordinating complex travel arrangements.
• Strong ability to prepare detailed reports and high-quality presentations.
• Familiarity with bookkeeping tasks, including general ledger maintenance and financial reporting.
• Exceptional organizational and time-management skills to handle multiple responsibilities effectively.
• Discretion and professionalism in managing confidential information.
• Proficiency in monitoring deadlines and facilitating project follow-ups.
• Capable of organizing office spaces and managing supplies efficiently.
• Skilled in team communication and event planning to foster a collaborative environment.