[filters_job_card.part_time] Social work [h1.location_city]

Antelope Valley College

Administrative Assistant, Social and Behavioral Science

Salary : $4,857.56 Monthly

Deadline : 2 / 20 / 2026 11 : 59 PM Pacific

Full job description and OFFICIAL application available ONLY at : http : / / 50.73.55.13 / counter.php?id=316962

Implements directives of the Dean and performs a wide variety of complex specialized secretarial and administrative functions in support of the division; coordinates communication and office activities assuring efficient office operations; performs a variety of duties and responsibilities which are of a sensitive and confidential nature; and performs other related responsibilities as may be assigned.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Organizes and manages the daily activities of the division office to assure efficient and effective office operation; coordinates communications and handles administrative matters; develops and implements efficient and effective office practices and procedures.  (E)
• Performs a variety of duties independently in support of functions delegated to the assigned administrator; interprets and applies rules and regulations as appropriate.  (E)
• Prepares correspondence independently or from oral instructions; drafts, prepares, and edits a wide variety of materials such as correspondence, reports, surveys, forms, charts, and other documents; utilizes the computer to perform advanced-level word processing functions including complex formatting of documents, creating charts, developing spreadsheets and using a variety of software; verifies data for accuracy, completeness and compliance with established procedures; inputs and retrieves computerized data.  (E)
• Greets visitors, initiates and answers telephone calls, screens and directs calls and visitors to appropriate personnel; responds to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations; exercises discretion and confidentiality in evaluating and / or resolving problems and complaints, including security and safety issues.  (E)
• Coordinates communication and activities with other District departments and personnel, students, educational institutions, vendors, other outside organizations and the public; obtains and provides information regarding District personnel and the general public regarding District programs, policies, procedures, and regulations.  (E)
• Develops schedules related to division activities and services; assembles information, verifies accuracy and inputs or oversees the input of information into the computer; processes data according to established procedures and timelines; processes division schedule changes, post notices accordingly.  (E)
• Assists in budget preparations; maintains records of expenditures and other financial records. (E)
• Organizes, establishes filing and record keeping systems; maintains a variety of files, and records including those of a sensitive and confidential nature.  (E)
• Compiles information and data from a variety of sources for reports and assist in the preparation of statistical and narrative reports from a variety of sources; conducts research as required; prepare, duplicates, and collates materials.   (E)
• Schedules meetings and appointments for assigned administrator; prepares agenda items for meetings; maintains records, attends meetings and prepares minutes for distribution to appropriate personnel.  (E)
• Receives, opens and routes mail; orders, issues, and maintain department supplies and forms; orders and disburses a variety of materials to other departments; faculty, student and the community.  (E)
• Provides training and work direction to student assistants, hourly personnel and others as assigned; participates as requested in hiring personnel and provide input regarding performance evaluations.  (E)
• Schedules classroom and facilities use; coordinates with facilities and necessary personnel; initiates and assists at special events and performs research and other special projects; coordinates activities between the administrators and staff, students, the public or other  District or campus officials; obtains and provides information, coordinates student and public activities and resolves problems.  (E)
• Completes and submits forms related to staff absences and / or leaves and prepares payroll reports.
• Processes new hires and resignations including request for phone extensions, network accounts, Banner access, email, keys, general supplies, and assembles new hire packets for disbursement.
• Acts a liaison between the Dean and the Inter Club Council, their advisors, the Associated Student Association-student government members and the Student Trustee.
• Provides appropriate interface between the community, business representatives, students, faculty and the dean. (E)
• Maintains efficient tracking of all tasks and projects to ensure timely completion of all tasks and projects essential to the business of the division.  (E)
• Prepares brochures and program flyers.  (E)
• Takes and transcribes dictation and utilizes transcription equipment; maintains confidentiality of sensitive information as appropriate.  (E)
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE :

Any combination equivalent to : graduation from high school including or supplemented by course work in business, secretarial science or related field and three years increasingly responsible secretarial experience.

KNOWLEDGE OF :

ABILITY TO :

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https : / / www.schooljobs.com / careers / avc or contact the Human Resources Office at (661) 722-6311; Voice / Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.