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Job Title: Administrative SpecialistJob Description

We are seeking an experienced Administrative Specialist to manage supplier and customer data concerning the ordering and delivery of spare parts, provisioning products, and related services. The role involves analyzing and processing returned materials from customers, addressing customer spare parts inquiries, and resolving delivery issues. The position is crucial for creating and monitoring performance metrics and maintaining strong customer relationships.

Responsibilities

• Review customer purchase orders to assess requirements.
• Process and maintain customer purchase orders, including order entry into Cardex ERP and portal management.
• Interact with warehouse staff and functions such as Sales and Quality to ensure timely order resolution.
• Prioritize orders with issues based on required ship date and analyze if orders can proceed without additional input.
• Research in Cardex ERP to resolve order issues.
• Review and action open orders pending resolution.
• Ensure timeliness of shipment for critical orders through internal coordination and liaison with other functional stakeholders.
• Monitor and expedite orders with high complexity and urgency.
• Resolve customer claims with Accounting, Quality Assurance, etc., including Credit Rebill and RMA processes.
• Maintain pipeline health on part usage and demand on existing contracts in collaboration with Customer Sales Planner.
• Perform other duties and responsibilities as assigned.

Essential Skills

• 6 or more years of related work experience.
• Experience in Program Management and/or Customer Support.
• Experience working with SAP system.
• Strong problem-solving skills.
• Ability to manage multiple and competing priorities.
• Proficient in MS Office applications (Excel, Word, Outlook, PowerPoint).

Additional Skills & Qualifications

• Experience in aerospace hardware sales.
• Knowledge of the aerospace/aviation industry.
• Outstanding communication skills, both verbal and written.
• Proficiency in numeric reasoning and mathematical skills.

Work Environment

This position is onsite with working hours from Monday to Friday, 8am to 5pm. The role does not require travel and is based on a standard 9x5 schedule. Background check clearance is required before starting.

Job Type & Location

This is a Contract position based out of Hialeah, FL.

Pay and Benefits

The pay range for this position is $18.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hialeah,FL.

Application Deadline

This position is anticipated to close on Mar 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.