System administrator Jobs in Costa Mesa, CA

Research Administrator

The UCI Brunson Center for Translational Vision Research (BCTVR) is seeking a detail-oriented and analytical Research Administrator to join our administrative team. Under the general direction of the Associate Research Director, the Research Administrator will play a critical role in managing financial aspects of research grants, ensuring compliance, and supporting faculty with research administration.

Key Responsibilities Include:

• Grant and Financial Management: Oversee post-award financial administration of research grants, including budget preparation, financial reporting, reconciliations, and cost accounting. Ensure compliance with NIH and institutional policies.
• Payroll and Salary Management: Maintain salary worksheets, process payroll distributions, and track personnel effort on grants to ensure accurate funding allocations.
• Financial Reporting and Reconciliation: Prepare and reconcile financial reports, track expenditures, analyze budget variances, and provide recommendations to optimize resource utilization.
• Reimbursement Management: Process and monitor travel, purchasing, and reimbursement requests for faculty, staff, trainees, and visiting scholars. Review documentation for accuracy and compliance with university and sponsor policies, track reimbursement status, and resolve issues to ensure timely payment.
• Fund Accounting & Compliance: Manage fund allocations and cost accounting to ensure proper usage of grant funds. Monitor adherence to university policies and sponsor guidelines.
• Collaboration & Problem-Solving: Work in a dynamic team environment, demonstrating effective problem-solving skills and the ability to manage multiple priorities efficiently. This role requires strong organizational and analytical skills, attention to detail, and the ability to navigate complex financial and administrative systems in a research setting.

What It Takes to be Successful Required:

• Working knowledge of finance policies, practices, and systems.
• Ability to gather reasonably retrievable information to organize and perform financial analysis assignments.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated ability using spreadsheet and database software, specifically Microsoft Office Suite for financial analysis, fiscal management, and financial reports.
• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail.
• Demonstrated ability using organizational skills to multi-task in a high-volume environment.
• Demonstrated ability to respond with flexibility and efficiency to frequent changes in task focus, competing priorities, and multiple and sometimes competing deadlines.
• Ability to work well with others, in both one-on-one capacity and in group settings.
• Strong computer skills using MS Office Suite, Excel, Word, and PowerPoint.
• Bachelor's degree in Accounting, Finance, or Economics and / or equivalent experience / training.
• Experience with financial, purchasing, personnel, and payroll systems.

Preferred:

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
• Experience working in an academic medical setting.

Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page -

Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization