Technical assistant [h1.location_city]

SUMMARY

The Technical Assistant provides comprehensive administrative and operational support to the Administrative Manager, Project Supervisor, technical staff, and consultants within the business line.

This role is responsible for managing complex scheduling needs, coordinating and documenting business development activities, and ensuring the smooth execution of internal and external engagements. The successful candidate will demonstrate exceptional attention to detail, the ability to manage multiple tasks across various platforms, and a proactive approach to anticipating team needs.

This position requires a high level of organizational skill and the capacity to support a large, multidisciplinary team in a dynamic and fast-paced environment. This candidate will support all administrative aspects of report preparation, general office functions, and business development and sales activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as primary office administrator and point of contact for internal coordination
• Manage complex scheduling across multiple calendars and platforms (e.g., Outlook, Teams, WebEx)
• Prepare, edit, format, and style technical reports and project documentation with high attention to detail
• Coordinate travel logistics for team members, including conferences, business travel and client meetings
• Track and prepare expense reports and reconcile travel-related costs
• Maintain and organize business line supplies, file systems, and templates
• Support QA / QC processes for deliverables, including binder preparation
• Administer CRM software for proposal and project tracking, ensuring data accuracy and timely updates
• Assist with internal and external communications, including client correspondence
• Coordinate and support business development and sales activities such as :
• Trade show registrations, booth staffing, and follow-up
• Seminar planning and on-site support
• Marketing campaigns and proposal development
• Attendance and note-taking for BD meetings and calls
• Monitor upcoming events, deadlines, and opportunities, and proactively alert team members
• Serve as business line quality and safety coordinator, ensuring compliance with relevant regulations

(The specificstatements shown in each sectionof this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.)

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

B.S. degree in environmental science or comparable field.

One year related experience and / or training; or equivalent combination of education and experience.

Musthave computer literacy,including a basic understanding of database driven software applications,word processing, spreadsheet skills, and knowledge of Microsoft Office software package. Experience with applications such as Deltek VantagePoint™, SAP™, environmental management systems such as Intellex™, etc., is a plus but not required.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and proceduremanuals. Ability to write routinereports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and dividein all units of measure,using whole numbers,common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands describedhere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employeeis regularly requiredto sit; use their hands; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and / or move up to 10 pounds and frequently lift and / or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

[GD1] We need a line item for pulling reports / queries from Vantagepoint on BL stuff (utilization, overdue, etc.)

[AA2] #3