[filters_job_card.part_time] Virtual assistant [h1.location_city]

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Job Description

About BioLife Plasma Services

BioLife Plasma Services, a subsidiary of Takeda Pharmaceutical Company Limited, is an industry leader in the collection of high-quality plasma, which is processed into life-saving plasma-based therapies. Some diseases can only be treated with medicines made with plasma. Since plasma can't be made synthetically, many people rely on plasma donors to live healthier, happier lives. BioLife operates 250+ state-of-the-art plasma donation centers across the United States. Our employees are dedicated to enhancing the quality of life for patients and ensuring that the donation process is safe, straightforward, and rewarding for donors who wish to make a positive impact.

When you work at BioLife, you'll feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we'll support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment.

This position is currently classified as "virtual / remote" in accordance with Takeda's Hybrid and Remote Work policy and the successful incumbent may reside anywhere in the domestic United States for location.

BioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd.

OBJECTIVES / PURPOSE

Reporting to the Program Lead, HVAC & Freezer, and serving as a key member of the BioLife Facilities team, this role supports BioLife' Plasma's mission of delivering a seamless experience for employees and donors at our centers. Through excellence in facility management, this position helps foster a positive environment that encourages repeat donor engagement.

The primary responsibilities include :

Managing vendor relationships for HVAC and freezer services within the assigned geography.

Ensuring optimal performance of air handling and freezer systems at designated BioLife Centers and Testing Labs.

Overseeing suppliers providing HVAC and freezer services, maintaining alignment and effective communication.

Supporting BioLife Facilities team and center staff in HVAC and freezer operations.

ACCOUNTABILITIES

Develop strategies and governance with HVAC / R suppliers to enhance service quality and system functionality.

Monitor and collaborate with facility management partners and critical asset suppliers for HVAC and freezer systems.

Support the development and prioritization of aging asset replacement plans; coordinate related projects with the CAPEX Program Management team.

Support site monitoring and troubleshooting for validated spaces, HVAC, and Freezer.

Manage, review, and approve HVAC and freezer work tickets, invoices and quotes for assigned centers.

Ensure program compliance with Takeda Sustainability goals and current state / federal refrigerant regulations.

Assist operations with HVAC and freezer design documentation.

Provide technical support to center staff and vendors to resolve equipment issues as necessary during standard working hours and after-hours.

DIMENSIONS AND ASPECTS

Technical / Functional (Line) Expertise

Deep understanding of HVAC and refrigeration systems in a multi-site, multi-supplier environment.

Ability to interpret maintenance work orders, analyze data and financial reports, and resolve technical challenges.

Strong leadership and relationship-building skills with vendors and internal teams.

Skilled at explaining technical concepts in a clear, concise, and approachable manner.

Proficient in Microsoft Office, Outlook, data management, reporting tools, and corporate systems (e.g., Procurement, Expense Reporting).

Capable of managing vendor activities and outsourced entities with full supervision over cost, methods, and personnel.

Leadership

Demonstrates integrity, fairness, honesty, and perseverance.

Action-oriented with a focus on operational excellence.

Communicates effectively, both verbally and in writing.

Promotes teamwork and alignment across cross-functional teams.

Decision-making and Autonomy

Makes informed decisions on technical issues, balancing financial impact and risk.

Provides clear direction on maintenance and service expectations.

Approves work orders and proposals up to $65,000 or current DOA level.

Leads project implementation aligned with business strategy, timelines, and budgets.

Practices active listening with a focus on understanding.

Builds strong relationships and communicates effectively across job levels and geographies.

Manages supplier relationships to deliver value and performance.

Collaborates regularly with internal stakeholders, including BioLife Operations and Testing Lab leaders.

Innovation

Identifies solutions for both immediate and systemic facility challenges.

Continuously seeks innovative approaches in facility management, HVAC / freezer technologies, sustainability, and power distribution.

Collaborates with stakeholders and cross-functional teams.

Complexity

Manages projects and resolves issues remotely.

Navigates complex supplier relationships and tracks performance through Master Service Agreements.

Coordinates with internal stakeholders (Operations, Quality, Finance, Supply Chain, IT) and external contractors and regulators.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS :

Bachelor's degree in a related field OR 10 years HVAC / freezer field experience

Minimum of 5 years of experience in a similar environment.

Proven vendor management and stakeholder relationship skills.

Strong organizational, prioritization, and follow-up skills.

Desired background :

Bachelor's degree with 10+ years of industry experience, or equivalent education and experience.

Background in maintenance management, engineering, and operations.

Knowledge of facility construction and maintenance.

Extensive experience with HVAC and refrigeration equipment services.

BioLife Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location : California - Virtual

U.S. Base Salary Range :

$111,800.00 - $175,670.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and / or from which they will be performing the job.? The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term and / or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

California - VirtualColorado - Virtual, Massachusetts - Virtual

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

Yes