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Job Description

Job Description

Administrative Coordinator

Salary Grade 18 : $64,928 -$75,000

100% FTE 37.5 Hours Weekly

The Research Foundation for Mental Hygiene, Inc. is seeking a highly motivated grants office administrator who is comfortable multi-tasking in running a pre-award and post-award grants office. The ideal candidate will have strong organizational skills to manage NIH grant awards and private sponsor awards. The position requires strong time management skills and interpersonal skills interfacing with research scientists and other administrators from various research institutions. To be successful in this role the candidate should have excellent computer skills, including MS Office Suite, Excel, Word and Outlook. The candidate should also have strong analytical skills in reviewing and putting together budgets. This is a grant-based position.

Duties and Responsibilities :

• Reviews grant budget applications for completeness and accuracy
• Calculates salary calculations based on NIH and Institution guidelines.
• Maintains a grant database of all grant submissions.
• Administers the ERA NIH Commons System and updates grant statuses accordingly.
• Manages the completeness of financial disclosures and required grant submission documentation.
• Prepares the fiscal year-end budgeting for direct and indirect cost expenditures.
• Assists in the posting of all job postings and onboarding of all new hires.
• Handles all human resources transactions while interfacing with central office human resources.
• Conducts background screening for new hire candidates.
• Processes all reimbursement transactions of grant expenditures for research scientists and employees.
• Coordinates the processing of all grant purchase orders with outside vendors and ensures timely payment of invoices.
• Administrator for the Oracle timekeeping system, I-solved applicant hiring software, E-Verify employment eligibility system.

Minimum Qualifications :

Preferred Qualifications :

Location : 1050 Forest Hill Road, Staten Island, NY 10314

To apply : Submit a resume and cover letter on our website at : https : / / ibr.applicantpro.com / jobs. Only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery with adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity / affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action / Equal Opportunity Employer - Disabled / Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

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