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Job Title: Legal Admin Specialist
Job Overview:
Contemporary Staffing Solutions is seeking a Legal Admin Specialist to join our client to support daily legal operations and ensure attorneys are equipped with the administrative, document management, and case support resources they need to operate efficiently. This role plays a key part in managing workflows, preparing legal documentation, coordinating schedules, and maintaining smooth office operations. The ideal candidate will thrive in a fast paced legal environment and bring seasoned expertise in litigation procedures and law firm administrative support. This hybrid position offers the opportunity to work both onsite and remotely while contributing to high impact legal work.
Compensation:
$80,000 - $105,000/year
Work Schedule:
Monday-Friday, standard business hours; hybrid schedule with three in-office days per week Key Responsibilities of the Legal Admin Specialist:
• Support attorneys by managing calendars, scheduling meetings and travel, coordinating conferences, and maintaining updated contact and client records.
• Deliver polished legal and business documents through word processing, proofreading, redlining, and organizing exhibits, schedules, and signature packets.
• Oversee administrative tasks including phone coverage, time entry assistance, document distribution, scanning, copying, and workflow updates through BigHand.
• Guide case-related and client intake processes by preparing forms, maintaining business intake documentation, and providing research and project support.
• Process expenses, monitor check requests, generate invoices, and ensure timely completion of financial and administrative submissions. Qualifications and Skills for the Legal Admin Specialist:
• At least seven years of administrative support experience, with prior law firm experience required and litigation expertise (State & Federal procedures) strongly preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, PDF software, and experience using legal workflow tools such as BigHand.
• Strong organizational and communication abilities with demonstrated accuracy, attention to detail, and a track record of high quality performance.
• Ability to manage multiple priorities, meet deadlines, adjust to shifting needs, and work overtime as necessary.
• A bachelor's degree is preferred, though comparable professional experience is valued. Why Join Us?
This opportunity offers meaningful exposure to sophisticated legal work while partnering closely with experienced attorneys in a respected firm environment. You'll step into a role where your expertise directly enhances operational efficiency and legal service delivery. Join a team that values professionalism, collaboration, and continued career development. About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we've grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.