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Job Title: Project AdministratorJob Description

We are seeking a detail-oriented and organized Project Administrator to efficiently manage and coordinate project documentation and support tasks. The ideal candidate will work closely with multiple project managers, ensuring the successful execution of project-related activities and maintaining high standards of professionalism.

Responsibilities

• Format and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply quality assurance guidelines and procedures for project document management.
• Assist with coordinating meetings and presentations.
• Exhibit professionalism with clients.
• Collaborate with multiple project managers and project teams as needed.
• Assist with project guides, project reviews, project invoices, and expense reports.
• Perform other duties as needed.

Essential Skills

• Proficiency in project coordination and administration.
• Strong skills in Microsoft Office, including Excel and Word.
• Experience with document control and administrative support.
• Time management skills to meet deadlines in a fast-paced environment.
• Ability to format business proposals.
• Experience in project management and construction administration.

Additional Skills & Qualifications

• Initiative and problem-solving skills.
• Personable and professional demeanor with strong customer service skills.
• Attention to detail and excellent communication skills.
• Experience in the transmission industry is preferred.
• Familiarity with Procore, Project Wise, and QuickBase is a plus.

Work Environment

The role involves working with various project teams and managers in a dynamic and fast-paced environment. Proficiency in using technology such as QuickBase and SharePoint is required, along with strong organizational and time management skills. The position demands a professional attire and demeanor while interacting with clients and team members.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $31.25 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Portland,OR.

Application Deadline

This position is anticipated to close on Mar 10, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.