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Proposal coordinator • berkeley ca

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Administrative Coordinator

Hallmark Global Solutions LtdOakland, CA, United States
[job_card.full_time]

Job Title: Facilities Coordinator.Location: Oakland, CA - 3005 Webster Street (ABSMC).Schedule: Onsite | 8:30 am - 5:30 pm, M-F | ASAP through 5/5/26 | Non-patient facing, LOA coverage.HS Diploma o...[internal_linking.show_more]

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Clinical Coordinator

SavianceOakland, CA, United States
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The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the College of Nursing for an assigned campus.Assist...[internal_linking.show_more]

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Outreach Coordinator

GRID AlternativesEmeryville, CA, United States
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GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color.GRID is an entrepreneurial, high-growth n...[internal_linking.show_more]

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Events Coordinator

Constellation Research CenterBerkeley, CA, United States
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Constellation Institute runs an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation.Unl...[internal_linking.show_more]

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Fitness Coordinator

YMCAOakland, CA, United States
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We are seeking energetic, outgoing team players to provide expert fitness instruction, program coordination and personal training for members in a safe, enjoyable and positive environment.Our aweso...[internal_linking.show_more]

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Patient Care Coordinator

Specialty1 PartnersLafayette, CA, United States
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Our office, Walnut Creek - Lafayette in Lafayette, CA is seeking a Patient Care Coordinator to join our busy specialty practice.Our office is looking for a talented and pleasant patient care coordi...[internal_linking.show_more]

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Proposal Writer (Marketing Coordinator)

SandisOakland, California, United States, 94607
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Sandis is looking for a detail-oriented and collaborative Proposal Writer (Marketing Coordinator) to join our Marketing team remotely, our ideal candidate will reside in the SF Bay Area.In this rol...[internal_linking.show_more]

Merchandise Coordinator

TJXEl Cerrito, CA, United States
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At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...[internal_linking.show_more]

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Training Coordinator

Experis/Manpower GroupAlameda, CA, United States
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Our client is seeking a dedicated and proactive Training Coordinator to join their team.As a Training Coordinator, you will support the Learning and Development initiatives, ensuring effective trai...[internal_linking.show_more]

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Program Coordinator

Alameda Food BankAlameda, CA, United States
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The Alameda Food Bank is searching for a new.With the help of our six (6) full-time team members, over 600 dedicated volunteers including a supportive and engaged Board of Directors, the Food Bank ...[internal_linking.show_more]

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Merchandise Coordinator

The TJX Companies, Inc.Pinole, CA, United States
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At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...[internal_linking.show_more]

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Intake Coordinator

FRED FINCH YOUTH & FAMILY SERVICESOakland, CA, United States
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Fred Finch Youth & Family Services is a great place to work.Year after year, our employees make the difference in helping those with mental health issues.Our team is currently looking for an.Pay ra...[internal_linking.show_more]

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Occupancy Coordinator II

EAHRichmond, CA, United States
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Explore a career at EAH Housing.Start or continue a career in real estate development and management with EAH Housing.We are looking for talented and skilled professionals as we expand our property...[internal_linking.show_more]

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Facilities Coordinator

LHH Recruitment SolutionsOakland, CA, United States
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Schedule: Onsite | Monday-Friday, 8:30 AM-5:30 PM.The Facilities Coordinator provides daytoday administrative and operational support to the Facilities and Property Services team during a leaveofab...[internal_linking.show_more]

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Practice Coordinator

Axelon Services CorporationOakland, CA, US
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Summary: Work Mode: Onsite 100% BCH OAK OPC Pediatric Surgery Duration: 1 month Schedule: Mon-Fri, 0800-1630 Responsibilities: Manage front desk and back office operations Coordinate patient flow a...[internal_linking.show_more]

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Regional Lab Coordinator

Astrix TechnologyRichmond, CA, United States
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Pay Rate Low: 40 | Pay Rate High: 45.Our client is a leader in public health and emergency response systems, supporting both domestic and international organizations in disaster preparedness and re...[internal_linking.show_more]

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Social Media Coordinator

BAOBOB DirectoryOakland, CA, United States
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Bay Area Organization of Black Owned Businesses (BAOBOB) is a membership organization committed to connecting, informing and representing Black-owned and led businesses with an expanding customer b...[internal_linking.show_more]

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Program Coordinator

University of California, RiversideOakland, CA, United States
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The Veteran Resource Center Coordinator performs a variety of specialized duties involved in coordinating and overseeing the day-to-day operations of the Veterans Resource Center (VRC); serves as l...[internal_linking.show_more]

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Intake Coordinator

Make-A-Wish Greater Bay AreaOakland, CA, United States
[job_card.full_time]

Full-Time, Hourly – Non-exempt.Make-A-Wish Greater Bay Area 1333 Broadway, Suite 200 Oakland, CA, 94612.Make-A-Wish Greater Bay Area is seeking a compassionate, organized, detail-oriented, critical...[internal_linking.show_more]

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Administrative Coordinator

Administrative Coordinator

Hallmark Global Solutions LtdOakland, CA, United States
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    • Job Location:
      350 Hawthorne Ave
      Oakland, CA 94609


    Description:
    Job Title: Facilities Coordinator
    Location: Oakland, CA - 3005 Webster Street (ABSMC)
    Schedule: Onsite | 8:30 am - 5:30 pm, M-F | ASAP through 5/5/26 | Non-patient facing, LOA coverage

    Requirements:

    HS Diploma or equivalent experience required
    2+ years experience in administrative support, facilities coordination, or property management
    Experience with work order systems, including tracking, routing, and follow-up
    Experience with invoice coding and accounts payable support
    Experience coordinating vendors and following up on service completion
    Ability to manage high-volume requests and prioritize daily operational tasks
    Proficiency in Microsoft Office and database systems
    Strong communication skills with ability to follow up with tenants, vendors, and internal teams
    Ability to work onsite and support daily office operations

    Preferred Requirements:

    Experience in healthcare or commercial property/facilities environment
    Experience supporting a Property Manager or Facilities team
    Familiarity with preventive maintenance or facilities service workflows
    Experience with reporting, tracking logs, or service metrics
    Basic knowledge of facilities compliance or regulatory standards

    Summary / Duties:
    Provides administrative support to the Facilities and Property Services team, with a primary focus on maintaining daily operations during a leave of absence coverage. Manages and follows up on work orders, ensuring timely completion and communication with tenants and internal stakeholders. Coordinates with vendors to track service requests and resolve issues. Performs invoice coding and supports accounts payable processes. Acts as a key point of contact for facilities-related inquiries and service needs. Maintains records, tracks requests, and supports the Property Manager with day-to-day operational tasks to ensure continuity of service across the facility portfolio.