Accounts Payable Expense Specialist

Job Description

Job Description

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you're looking to make an impact, we're glad you're here. At Meriton, you'll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Expense Program Specialist

Reports To : Expense Program Supervisor

Department : Shared Services Center (SSC) – Accounts Payable

Location : Irving, TX

FLSA Status : Non-Exempt

Role Summary

Team : Employee Expense Programs Team

Scope : U.S. operations; responsible for expense report validation, employee reimbursement processing, card reconciliation, and user support

The Expense Program Specialist executes the day-to-day administration of Meriton's Travel & Expense (T&E) and Corporate Card programs, ensuring every report and transaction is processed accurately, on time, and in compliance with company policy.

This role provides direct operational and service support to employees across all business units, validating expense submissions, resolving exceptions, and maintaining audit-ready documentation.

As Meriton scales rapidly, the Specialist ensures operational consistency and control in a high-volume, technology-enabled environment, helping the company scale reimbursement and card programs without sacrificing compliance or user experience.

Shared Services & Scale Priorities

• Operational Accuracy : Ensure expense reports and card transactions are processed correctly and in full compliance with policy.
• Service Delivery : Provide timely and professional support to employees regarding expense submission, policy interpretation, and system usage.
• Compliance & Controls : Validate every expense claim against documentation, policy, and approval hierarchy.
• Automation & Scalability : Operate with precision in digital tools and platforms to support high-volume processing.
• Audit Readiness : Maintain complete, standardized, and retrievable evidence for all reimbursements and card transactions.

Core Responsibilities

Expense Processing & Validation

Corporate Card Administration

Employee Support & Service Delivery

Reporting & Documentation

Continuous Improvement

Cross-Pillar Collaboration

Qualifications

Key Success Metrics

Accuracy

99% error-free expense reports and reimbursements

Timeliness

100% SLA adherence for report approval and payment processing

Compliance

Service Quality

Employee satisfaction; reduction in repeat inquiries

Efficiency

Increased automation adoption and cycle time reduction

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position's primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and / or most senior leader of your department. Occasional travel may be required.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.

Meriton is an Equal Opportunity Employer

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.