Administrative Coordinator

Job Description

Job Description

We are looking for a detail-oriented Administrative Coordinator to join our team in Greenville, South Carolina. In this Contract to permanent position, you will play a vital role in managing project bids, coordinating deadlines, and ensuring smooth communication with contractors and clients. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic and fast-paced environment.

Responsibilities :

• Identify and reach out to potential contractors within a defined geographic area using database tools.
• Filter and organize contractor information to match project requirements and deadlines.
• Communicate bid submission deadlines clearly to contractors and ensure timely delivery to clients.
• Coordinate with project managers and estimators to ensure bids are accurately passed along for review.
• Make outbound calls to contractors, including cold calls, to secure participation in project bids.
• Maintain and update databases with contractor and bid information.
• Handle administrative tasks such as scheduling, calendar management, and responding to inbound inquiries.
• Monitor progress on bid submissions and address any issues or delays.
• Support the team in achieving project goals by ensuring all administrative processes are efficient.
• Collaborate with team members to improve bidding workflows and communication strategies.
• Proven experience in administrative roles, preferably in construction or contractor industries.
• Proficiency in database management and filtering tools.
• Strong communication skills, with the ability to make cold calls and build detail-oriented connections.
• Exceptional organizational abilities, including scheduling and deadline management.
• Familiarity with calendar management and scheduling software.
• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable working in a fast-paced, deadline-driven environment.
• Attention to detail and commitment to accuracy in all tasks.