Administrative Assistant Sr

In this dynamic role you will coordinate with other administrative assistants for coverage of shared responsibilities and projects and you may be asked to flex time to support executives as needed\.

Some of your primary responsibilities in this role will include :

Administrative support

• Calendar management and maintenance
• Account for commitments made by the manager during meetings and plan for staff implementation
• Arrange for staff members to represent the PM at conferences and meetings
• Evaluate manager's schedule and establishes appointment priorities to include rescheduling or refusing appointments or invitations
• Ensure that requests for action or information are relayed to the appropriate staff members as needed
• Maintain and oversee administrative files and business continuity files
• Answer and screen phone calls and respond to emails
• Maintain PM files including telephone lists, address lists, correspondence, calendars, etc\.
• Prepare documents and presentations\. Perform RSVPs, and coordinate appointments for executives
• Maintain daily awareness of location / contact numbers for members of assigned employees if offsite
• Coordinate and request graphics development, printing services and IT services
• Contribute to planning and execution of employee morale and engagement events and employee event communications
• Participate in planning community engagement / volunteer events

Visitor coordination and reception

• Help coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with Lockheed Martin visit management systems
• Ensure visitors are escorted to and from the Executive Area / meeting location
• Assist visitor with maps, directions, hotel accommodations, local amenities, and internal resources
• Provide visitors with local instructions and resource requirements

Executive conference room calendars and meeting coordination

• Ensure Executive Conference Rooms are equipped appropriately and properly arranged for all PM meetings
• Coordinate, prioritize, and maintain rooms to ensure availability for facility leadership
• Coordinate with meeting sponsors for meals / refreshments when required
• Complete \(for approval\) and submit expense reports and requests for payment for refreshments / meals
• Issue meeting notices using Microsoft Outlook
• Set up meetings, Teams Meetings, Conference Calls and VTCs in the appropriate locations and ensure they are connected prior to start time\.

Executive travel

• Coordinate and arrange travel \(in\-country and overseas\) using the LM travel system for reservations
• Submit approved expense reports upon completion of travel and file documentation
• Prepare receipt packages for reconciliation of Corporate credit card account statements \(if requested\)
• Some travel required
• Other duties as assigned
• Basic Qualifications :
• Have a minimum of 3 years of administrative support or relevant experience
• Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, and SharePoint
• Experience working in a team environment, providing direct support to executive level management and other office personnel
• US Citizenship is required with the ability to obtain and maintain Secret clearance
• Desired Skills :
• Active Secret Clearance
• Experience with Dept of Defense or Army customers
• Knowledge of military protocol and etiquette
• Creation of or familiarity with high\-level executive processes
• Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels
• Must have demonstrated excellent attention to detail and quality of work
• Be proactive and willing to assist other executives in times of absences and personnel shortages
• Be a self\-starter and recognize and take actions to run an efficient office
• Strong interpersonal and communication skills
• Ability to effectively adapt to emerging challenges and frequent changes
• Experience with International travel booking
• Security Clearance Statement :
• This position requires a government security clearance, you must be a US Citizen for consideration\.
• Clearance Level :
• Secret
• Other Important Information You Should Know
• Expression of Interest :
• By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match\. Should this match be identified you may be contacted for this and future openings\.
• Ability to Work Remotely :
• Onsite Full\-time : The work associated with this position will be performed onsite at a designated Lockheed Martin facility\.
• Work Schedules :
• Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees\. Schedules range from standard 40 hours over a five day work week while others may be condensed\. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits\.
• Schedule for this Position :
• 9x80 every other Friday off
• Lockheed Martin is an equal opportunity employer\. Qualified candidates will be considered without regard to legally protected characteristics\.
• The application window will close in 90 days; applicants are encouraged to apply within 5 \- 30 days of the requisition posting date in order to receive optimal consideration\.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges\. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work\.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility\. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work\. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility\.

If this sounds like a culture you connect with, you're invited to apply for this role\. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications\.

• Experience Level :
• Hourly / Non\-Exempt
• Business Unit :
• SPACE
• Relocation Available :
• No
• Career Area :
• Program Management
• Type :
• Full\-Time
• Shift :
• First