Executive Assistant to the CEO Alumus

Overview

Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates following evidenced-based clinical practices caring for people holistically improving continuity of care and providing nurturing surroundings that encourage and inspire.

The Executive Assistant to the Executive will perform a wide range of complex administrative support functions for them including preparation of presentation materials and other items such as : calendar management correspondence reports and spreadsheet applications.

Why Choose Alumus

Raising the Bar for Senior Healthcare : We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families offering compassionate personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings ensuring that we stay at the forefront of senior healthcare excellence.

History of Success : Alumus has grown into managing and operating four distinct healthcare companies with over 1200 clinicians and associates serving patients and their families in Arizona Washington and Oregon.

Opportunities for Growth : Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.

Comprehensive Benefits : Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized.

Generous PTO : Enjoy ample paid time off to recharge and pursue personal endeavors fostering a healthy work-life balance.

Tuition Reimbursement : Invest in your professional development with our tuition reimbursement program empowering you to advance your skills and knowledge.

Collaborative Supportive Team : Join a team of passionate professionals dedicated to our core values including prioritizing people delivering exceptional customer experiences embracing optimism and executing best practices.

Inclusive Diverse Work Environment : Experience a workplace where all employees unique contributions are celebrated and valued fostering an environment of inclusivity and diversity.

Responsibilities

Provides day-to-day administrative and project support the CEO.

The EA is responsible for managing the personal schedule coordinating strategic business activities and assist with personal projects.

Ensures that various administrative tasks are done in an effective and efficient manner; including copying reviewing outside mail drafting correspondence screening phone calls and maintaining files as needed.

Demonstrates the ability to achieve high performance goals and meet deadlines in a timely manner.

Discretion and confidentiality are paramount.

Requires interaction with both internal and external customers to coordinate a variety of complex meetings trainings and activities.

Manages internal and external contacts for assigned executive proactively understanding who they are which are priority contacts and keeping track of periodic communication needed for priority contacts.

Anticipates the executives needs and proactively brings together appropriate people and resources to support the executive in addressing issues.

Process / compose correspondence / reports for the executive and / or executive team if requested.

Acts as the lead or liaison for the assigned executive in preparation for meetings including tracking monitoring and following the progress of open action items drafting the agenda setting the timetable and producing accurate minutes at each meeting.

Processes and maintains expense reports and other various reports.

Coordinates travel arrangements for various personnel as requested.

Assist with the creation / modification of presentations spreadsheets and other various ad-hoc reports and special projects as needed.

Conduct research obtain quotes etc. and assemble and analyze data to prepare reports and documents.

Obtains print supplies etc. from external / off-site vendors.

Facilitate registration for conferences seminars webinars etc.

Qualifications

High School Diploma or equivalent. Bachelors degree is preferred.

Minimum of five (5) years administrative / secretarial experience supporting a high-level executive position.

Advanced proficiency in Microsoft Office Site (Word Excel PowerPoint Outlook).

Notary experience preferred not required.

Bookkeeping and basic accounting principles.

Excellent organizational skills.

Strong interpersonal skills and the ability to build relationships with internal and external business partners stakeholders and staff.

Ability to quickly adapt to a fast-paced environment.

Exceptional written and verbal communication skills.

Familiarity with or willingness to quickly learn various software and artificial intelligence platforms to include (but not limited to) : Microsoft 365 Copilot and ChatGPT.

Must work well in a team environment be able to represent Sante with professional courtesy and acumen and conduct business with few errors / misses.

Positive attitude and self-motivation strong accountability and ownership.

Team and service oriented enjoys supporting a senior executive while being part of / contributing to a broader team.

Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position.

Ability to be flexible and provide support during evenings and / or weekends on occasion / as needed.

Benefits

Comprehensive benefits coverage including medical dental vision life insurance PTO and paid holidays with 401(k) with match.

On Demand Pay work a shift get paid the same day!

Employee Referral Bonus Program

Flexible Schedule

Tuition Assistance

EEO

EQUAL EMPLOYMENT OPPORTUNITY : It is the policy of our organization to provide employment opportunities to all persons based solely on ability regardless of race color religion sex national origin age sexual orientation gender identity or disability.

When requested by a candidate reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.

Pay Range

USD $50000.00 - USD $55000.00 / Yr.

Required Experience :

IC

Key Skills

Anti Money Laundering,Design Engineering,Lounge,Information Management,Deputy

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1