Project Manager

Job Description

Job Description

Project Management

• RFI’s / ASI’s / Plan Changes Issued by Architect / GC :

Review Plans / Changes within 3 days. Pricing to be issued no more than 5 days after receipt.

If you believe there is a cost or time impact, provide the GC written notice immediately upon review stating “PJD will have a time and or cost impact due to this change and we will provide the breakdown as soon as possible.” This will preserve our rights.

Two weeks prior to job starting set up an internal pre-con with PJD super and operations manager to review plans, SOW and contract requirements.

Ensure document is the fully executed, final version of the contract.

Critical for submittal process

Create submittal packages with the assistance of PJD’s suppliers that are consistent with the contract documents.

All orders need to be placed within 24 hours of request from Superintendent. Get your supers to be proactive!

If Variance is real, adjust all job costs in Project Management File (NOT estimating file)-Update any orders to reflect known conditions send changes to Supplier voiding previous orders.

If variance exists, notify supplier / AP immediately.

Process Change Order Requests in Sage for extra work / Plan Changes within 48 hours of notification.

All SOV’s need to be completed with percentage complete and turned in to accounting a minimum of 48 hours prior to the due date set forth by the GC.

Generate “Job Cost Summary” reports out of Sage each week, review and have ready for discussion during weekly meeting with Superintendent and bi-weekly multi-family meetings.

Review :

Costs posted to areas we haven’t started.

Identify causes for overages.

Ensure effective communication and coordination with all related departments of PJD.

Accounts Payable related to material invoices and subcontractor payments.

Ensure consistent communication with General Contractor, PM and Superintendent.

Visit each site where production is taking place at a minimum every other week.

Set up formal meetings if necessary.

Opportunity for customer service- “Is there anything you need from me?”

PM Responsible for internal documentation creation and retention for all project related issues. Including, but not limited to : Delays, Schedule Changes, Out of Sequence Work, Images, and impediments to PJD by predecessor trades.

Be prepared to submit the following monthly for each of your jobs (This will be provided to AJ & CJ by WT) :

Pending and approved change orders. Total to date and month over month change. Report to be generated from Sage.