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Budget Administration Analyst
Budget Administration AnalystIS3 Solutions • Brooklyn, NY, United States
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Budget Administration Analyst

Budget Administration Analyst

IS3 Solutions • Brooklyn, NY, United States
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The Administration Analyst is responsible for analyzing financial data and contracts to support the Public Safety programs budgeting and financial decision-making processes.

Responsibilities :

  • nalyze financial data and contracts to ensure compliance with program and agency policies and procedures
  • Develop and maintain budgets for various public safety projects
  • Monitor and report on budget variances and provide recommendations for corrective actions
  • Prepare financial reports and presentations to communicate financial information
  • ssist in requesting quotes for various projects for implementation and maintenance operations
  • Entering procurement requisitions Identify opportunities for cost savings and process improvements
  • Provide support to the Public Safety Budget and Management team on any administration, financial or contractual matters

TASKS :

The analyst will assist with daily activities such as entering procurement requisitions, maintaining and tracking project budgets, requesting quotes for equipment, services, and support for various projects.

Responsibilities will include :

  • Assist the PS Management Budget team with the budgeting for Operating (OPEX) and Capital (CAPEX) Expenses.
  • Assist with OMB request for Data on CPs and Contracts.
  • Assist with the management of procurement requests from the Operational, Facilities and Radio areas.
  • Assist with tasks related to business operations and personnel actions for the PS division, including the creation / processing for purchase request, iPARs, invoices, training request, facility request, etc.
  • Enter remedy tickets to track appropriate requests.
  • Respond to all inquiries in a timely manner and follow up on the status of outstanding items.
  • Respond promptly to email communications from management when asked to take action or follow-up on a task.
  • Invoicing, purchase requests, onboarding / offboarding consultants
  • Be responsible for files as they relate to daily responsibilities;

    • Place files in an area where other team members can access them easily, taking care to not leave sensitive documents out in the open.

  • Store Files (copies, scanned originals, spreadsheets) in the shared folder, creating subfolders as needed and uploading templates, forms, and documents for use by the unit.
  • Handle requests received via email, phone, or messenger and in-person

    • SKILLS / EXPERIENCE :

  • Bachelor's degree in finance, accounting, or related field is required.
  • At least 4 years of experience in Budget and Contract analysis is required.
  • Experience in Financial Analysis and Financial Reporting
  • Strong analytical and problem-solving skills.
  • Knowledge of financial reporting, budgeting, and procurements
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team.
  • Attention to detail and ability to prioritize task.
  • Experience using Microsoft Office with heavy excel use.

    • DESIRABLE SKILLS / EXPERIENCE :

  • Knowledge of NYC PPB rules.
  • Knowledge of GAAP accounting rules.
  • Experience working for NYC agency.
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